Human Resources Specialist

Sweetwater County•Green River, WY

About The Position

Under general direction, performs routine and complex administrative, clerical, and technical duties in the Human Resources Department. MAJOR AREAS OF ACCOUNTABILITY AND PERFORMANCE Essential Duties Clerical Duties: Acts as primary contact for the Department. Greets and receives public for the division in person, by telephone and electronically. Maintains division resource materials. Establishes and maintains file system. Assembles studies, books, and packets, and other informative material as needed. Operates office equipment including photocopier, map copier, fax and other office machines. Makes copies of documents and other materials. Provides information to the public and to operational personnel. Prepares and sends notices as required. Prepares correspondence and vouchers. Routes incoming mail. Organizes, schedules, assists, and, if necessary, attends meetings. Maintains up-to-date forms, manuals, etc. Prepares memos, reports, forms and other correspondence. Maintains hard copies and/or electronic files. Maintains inventory of office supplies and orders supplies as needed. Prepares department related billing, vouchers and receipts for payments received. Maintains department web site and social media accounts. Personnel Administration Duties: Conducts personnel policy research; develops research formats, collects data, formulates results, and composes and prepares research reports and papers. Conducts job analysis as needed to evaluate job value and determine placement within salary structure. Drafts and updates job descriptions and specifications. Assists Human Resources Director with administrative and analytical details, drafts policies and documents as assigned. Assists in interviewing, testing, and screening applicants for employment in Sweetwater County. Assists in the development and distribution of information regarding compensation, benefits, performance reviews, and human resource policies and procedures. Provides information and assistance to department heads, County employees, and job applicants. Assists in administering the recruitment and selection process by maintaining and updating various selection and recruitment processes. Participates and/or conducts employee training, education and development activities, including on-boarding. Gathers, completes and organizes salary survey information. Assists in the preparation of the fiscal year department budget and the County personnel budget. Benefit Administration Duties: Responsible for assisting with the administration of all benefits and retirement programs, including medical dental, vision, life insurance, long-term disability and retirement plans. Ensures the accuracy of all benefits enrollments in the HRIS to provide vendors with accurate eligibility information. Assists with new-hire orientations. Performs quality checks of benefits related data. Assists employees regarding benefits claim issues and plan changes. Distributes all benefit enrollment materials and determines eligibility. Enrolling employees in benefit software and processes life status changes. Responds to benefits inquiries from managers and employees on plan provisions, benefits enrollments, status changes, and other general inquiries. Processes and administers all leave-of-absence requests and disability paperwork: medical, personal, disability and FMLA. Effectively interprets FMLA and ADA implications as they relate to leave of absences/disabilities. Responds to retirement inquiries from managers and employees relating to enrollments, plan changes and contribution amounts. Assists with the open enrollment process. Provides necessary reports for allocation/billing charges. Other Duties: Performs other duties as assigned. Please review the Job Description below for a more replete list of functions.

Responsibilities

Acts as primary contact for the Department.
Greets and receives public for the division in person, by telephone and electronically.
Maintains division resource materials.
Establishes and maintains file system.
Assembles studies, books, and packets, and other informative material as needed.
Operates office equipment including photocopier, map copier, fax and other office machines.
Makes copies of documents and other materials.
Provides information to the public and to operational personnel.
Prepares and sends notices as required.
Prepares correspondence and vouchers.
Routes incoming mail.
Organizes, schedules, assists, and, if necessary, attends meetings.
Maintains up-to-date forms, manuals, etc.
Prepares memos, reports, forms and other correspondence.
Maintains hard copies and/or electronic files.
Maintains inventory of office supplies and orders supplies as needed.
Prepares department related billing, vouchers and receipts for payments received.
Maintains department web site and social media accounts.
Conducts personnel policy research; develops research formats, collects data, formulates results, and composes and prepares research reports and papers.
Conducts job analysis as needed to evaluate job value and determine placement within salary structure.
Drafts and updates job descriptions and specifications.
Assists Human Resources Director with administrative and analytical details, drafts policies and documents as assigned.
Assists in interviewing, testing, and screening applicants for employment in Sweetwater County.
Assists in the development and distribution of information regarding compensation, benefits, performance reviews, and human resource policies and procedures.
Provides information and assistance to department heads, County employees, and job applicants.
Assists in administering the recruitment and selection process by maintaining and updating various selection and recruitment processes.
Participates and/or conducts employee training, education and development activities, including on-boarding.
Gathers, completes and organizes salary survey information.
Assists in the preparation of the fiscal year department budget and the County personnel budget.
Responsible for assisting with the administration of all benefits and retirement programs, including medical dental, vision, life insurance, long-term disability and retirement plans.
Ensures the accuracy of all benefits enrollments in the HRIS to provide vendors with accurate eligibility information.
Assists with new-hire orientations.
Performs quality checks of benefits related data.
Assists employees regarding benefits claim issues and plan changes.
Distributes all benefit enrollment materials and determines eligibility.
Enrolling employees in benefit software and processes life status changes.
Responds to benefits inquiries from managers and employees on plan provisions, benefits enrollments, status changes, and other general inquiries.
Processes and administers all leave-of-absence requests and disability paperwork: medical, personal, disability and FMLA.
Effectively interprets FMLA and ADA implications as they relate to leave of absences/disabilities.
Responds to retirement inquiries from managers and employees relating to enrollments, plan changes and contribution amounts.
Assists with the open enrollment process.
Provides necessary reports for allocation/billing charges.
Performs other duties as assigned.