Human Resources Specialist

Medicaid and Chip Payment and Access Commission (MACPAC)•Washington, DC

23d

About The Position

The Human Resources Specialist (HRS) is responsible for providing human resources and facilities management support at MACPAC. The HRS reports to and works directly with the Chief Administrative Officer (CAO) to process personnel actions, employee orientations, separations, record keeping, file maintenance, updating policy documentation, and providing administrative and event support. Like all MACPAC employees, the Human Resources Specialist is expected to: demonstrate and model commitment to team and personal success work collaboratively with others inside and outside of the organization; adapt behavior in response to feedback and experience; contribute to the growth, expertise, and knowledge of colleagues; hold self accountable for meeting expectations in a timely, professional manner; and foster a culture of inclusion and belonging.

Requirements

knowledge of administrative and record keeping procedures
familiarity with or willingness to learn about federal rules and regulations as they apply to human resources matters and travel
strong and consistent organizational skills
ability to prioritize and manage multiple competing responsibilities and tasks
ability to successfully work with MACPAC senior management, staff, federal contractors and other stakeholders
ability to successfully work with MACPAC senior management, staff, federal contractors and other stakeholders; strong oral and written communications skills
ability to be discerning and use good judgement
ability to accomplish tasks in a timely, accurate manner
an orientation toward problem solving, teamwork, and accountability
willingness to engage in learning and development
ability to occasionally lift 30 pounds and move rolling furniture
A bachelor’s degree in human resources, public administration or other related fields is required or equivalent work experience.
At least two years of successful professional experience in human resources, operations or administrative roles of increasing responsibility with U.S. government agencies, nonprofit organizations or other companies doing business with the U.S. government.

Responsibilities

coordinate and perform recruitment activities, including maintenance of HR-related systems and documentation, routine management of the online recruitment platform, maintenance of position descriptions, development or maintenance of other forms and templates, analysis of recruitment data, and outreach to candidates for MACPAC positions
make recommendations for continuous quality improvement in the agency’s recruitment processes
perform onboarding processes for new hires, which includes but is not limited to, serving as the primary point of contact for candidates and new hires, setting up and maintaining personnel file folders, preparing and submitting forms for benefits enrollment, background investigations and credentialing, collecting and handling personally identifiable information (PII) data in a secure manner, conducting orientation presentations and tours, and establishing new employee access to appropriate systems and accounts
perform offboarding processes for retirements, resignations and terminations which includes revoking access to relevant systems, preparing and submitting forms, maintaining and executing an exit checklist, collecting MACPAC property and sharing appropriate separation information with the employee
prepare personnel actions and supporting documentation to be submitted to the General Services Administration (GSA), Commissions and Boards Services (CABS) for processing as directed
correspond with, collaborate with, and monitor GSA-CABS to track personnel actions for processing and resolve discrepancies as needed
research, liaise with GSA-CABS, and serve as an internal subject matter expert on benefits and employee obligations, including but not limited to payroll, health insurance, retirement, employee assistance program, financial disclosure reports, outside employment, and conflict of interest for the purpose of answering staff questions, updating policy and the employee handbook
serve as a member of employee working groups and help implement internal staff engagement policies and practices
assist with maintaining the employee handbook, including tracking external sources for changes in federal and local law affecting MACPAC, preparing drafts of new policies for review by the CAO and executive director
act as timekeeper in our electronic time and leave system, HRLinks, which includes entering time and leave for all employees and commissioners each pay period, updating base schedules, resolving discrepancies, and approving timecards as needed
prepare relocation reimbursement vouchers for employees in accordance with Federal Travel Regulations and internal travel policies
update and maintain records and systems to accurately reflect changes related to staffing, payroll, taxes, benefits, address, PII data and policy, including but not limited to recruitment systems, transit benefits, HRLinks, personnel files, payroll and anniversary tracking spreadsheets
maintain access to required federal and MACPAC systems and accounts including eOPF, USAccess FedIDCard, HRLinks, MAX.gov, SmartBenefits
maintain official personnel records for commissioners and staff
perform administrative aspects of recruitment including posting openings, representing MACPAC at virtual or in-person job fairs, running reports and maintaining files
create, use, update and maintain Human Resources work instructions
monitor the Office of Personnel Management website and Alert DC regarding emergencies affecting office operations (e.g. weather-related delays or closings) and notifying staff as directed by the CAO
serving as Contracting Officer’s Representative (COR) on certain administrative contracts
maintaining internal directories for staff and vendors
monitoring supply inventory, placing supply orders and stocking supplies
monitoring printer meter readings on a monthly basis to ensure accuracy of billing
corresponding with building management for maintenance orders, repairs, and visitor information, keeping certificates of insurance up to date
sharing building correspondence with staff regarding closures, maintenance, window cleaning, e-waste recycling
maintaining online accounts including but not limited to Kastle, Canon and One Call Now
maintaining and monitoring the physical inventory of office furniture and non-IT equipment
serving as a member of the Emergency Response Team
providing on-site support during events
taking commissioner attendance for payroll purposes
perform other duties as assigned