Human Resources & Safety Administrative Assistant

Pacific States Petroleum•Norwalk, CA

1d•$21 - $24•Onsite

About The Position

Based in our Norwalk office, the Human Resources & Safety Administrative Assistant supports the HR Team and Safety & Training Team in managing and executing core HR and Safety functions. This is an entry-to-mid-level role designed for someone who wants to master administrative tasks in employee relations, benefits, and safety compliance while working within a supportive, 100% employee-owned company.

Requirements

Education: High School Diploma or equivalent required. (Continuing education is a plus).
Experience: 1–2 years of general administrative experience. We value a strong work ethic and a "can-do" attitude over specific industry experience.
Attributes: Strong interpersonal skills and the ability to handle confidential information with discretion.
Effective verbal and written communication.
High attention to detail and organizational skills.
A critical thinker who is task-oriented and able to work independently or as part of a team.
Other: Valid driver’s license and reliable transportation are required.

Responsibilities

Recruitment & Staffing: Record and transcribe interview notes. Maintain the ATS (Applicant Tracking System). Prepare HR documents and new hire packets. Coordinate new employee onboarding.
Employee Relations: Serve as a secondary contact for employees. Learn and communicate basic knowledge of company used software, company benefits, and HR procedures.
Document Administration & Record Keeping: Maintain current files and request new documentation. Act as a "second pair of eyes" for HR Generalists and Safety Specialists to ensure audit readiness for Southern CA offices.
Calendar Management: Take ownership of team calendars, tracking trainees and trainers, and assist in payroll reporting.
Safety Documentation: Collect and review Accident & Incident reporting documentation for completeness before submission to the reporting team.
Compliance Administration: Help drivers stay aware of compliance deadlines (licenses/certifications). Ensure timely responses to rack requests and safety requirements.
Special Projects: Participate in or lead HR and Safety-related projects as assigned.