Human Resources Payroll/Benefits Coordinator

Lucas Metropolitan Housing•Toledo, OH

About The Position

The primary purpose of this position is to administer the payroll and benefits programs for all Authority employees; exercise responsibility and provide support in some or all the functional areas, such as: benefit enrollment, Family and Medical Leave / leave of absence, OPERS retirement, flexible spend and health savings accounts, COBRA, workplace injury / workers compensation. The incumbent is required to exhibit a high level of confidentiality in all Authority-related matters. All activities must support the Lucas Metropolitan Housing (“LMH”) mission, strategic goals, and objectives. The position duties and responsibilities listed below describe the general nature and scope of work. Other responsibilities, duties, and skills may be required and assigned, as needed.

Requirements

Bachelor’s degree in payroll accounting, human resources management, business administration, or related field and a minimum of three (3) years of experience in payroll and benefits administration.
Must possess a valid Ohio or Michigan driver’s license and be insurable under the Authority’s plan.
To perform this job successfully, the employee should have strong computer skills (e.g. MS Word, Excel, PowerPoint, and Outlook).
Must have the ability to learn other computer software programs as required by assigned tasks.

Nice To Haves

Certified Payroll Professional Certification from the APA preferred but not required.
An equivalent combination of education and experience may be considered.

Responsibilities

Performs all activities related to payroll, including reviewing time sheets for hours worked; contacting supervisors to resolve problems; and preparing and printing all payroll related checks.
Develops and maintains expertise in payroll, compliance, and regulations.
Performs benefits administration, including initial employee enrollment, assists with annual open enrollment, monitoring and recording employee participation in all available insurance plans, conducts monthly audits of benefit payroll deductions, and processes benefit invoices.
Prepares all benefit and payroll related reports, including reports for PERS, workers’ compensation, unemployment compensation, and all federal, state, and city tax deposits.
Prepares required and requested reports for the President/CEO, Chief Financial Officer; completes special reports and analyses as requested.
Completes payroll-specific journal entries for compliance and auditing purposes.
Responds to inquiries regarding payroll and benefit issues; resolves complaints; develops and maintains effective working relationships with co-workers, supervisors, and other Authority staff.
Maintains employee master profile, including employee payroll related information; maintains and tracks seniority records, employee leave records, leave of absence and Family and Medical Leave (FMLA) records, employee attendance and miscellaneous employee information.
Performs garnishments, IRS levies, child support, and other legally mandated payroll deductions according to applicable laws and regulations as needed.
Assists with processing workers' compensation and unemployment claims, including preparation of required correspondence and maintenance of files.
Maintains and tracks workplace injury/accident records, processes prior service/sick leave transfers, departmental invoices, etc.
In conjunction with the Finance Department, reviews insurance options regularly to improve the benefits available to employees; calculates and verifies monthly premium statements for insurance policies and maintains statistical data relative to premiums, claims, and costs; evaluates benefits programs for cost-effectiveness by comparing existing benefits to those of other employers or other sources of information.
Assists with recruitment for job vacancies and the intake of new employees; arranges for or administers pre-employment tests as required; schedules interviews via the applicant tracking system, conducts reference verifications and background screenings; instructs and guides new employees to the completion of the onboarding process and orientation.
Provides exceptional internal and external customer service; responds in a timely manner to various queries either in-person, via telephone or via email; develops and maintains effective working relationships with co-workers, supervisors, and other Agency staff.
Assists with the processing of prior service/sick leave transfer.
Assists with processing departmental invoices for payment.
Demonstrates regular and predictable attendance.
Meets all job safety requirements and all applicable OSHA/PERRP safety standards that pertain to essential functions and maintains licenses and certifications as required.
Performs other duties as assigned.