Human Resources Operations Coordinator (Boston HQ)

WinnCompanies•Boston, MA

22h•$31 - $36•Hybrid

About The Position

WinnCompanies is seeking a highly organized and proactive Human Resources Operations Coordinator to support the day-to-day administrative, financial, and operational functions of the HR department. This role plays a critical part in ensuring the efficiency and effectiveness of HR operations and provides direct support to the Executive Vice President of Human Resources and additional support to the senior HR leadership team. This position is ideal for an individual who enjoys a dynamic, fast paced environment, takes pride in being a reliable resource to others, and will partner closely with the HR Operations Manager. You will be based out of our Boston, MA Headquarters located at One Washington Mall, Boston, MA 02108 (Government Center) on Mondays-Thursdays with the option to work remotely on Fridays. Please note that the pay range for this position is $31.25 to $36.00 per hour, depending on experience. The final pay rate will vary based on job responsibilities and scope, geographic location, candidate’s relevant experience, and other factors. Additionally, the selected candidate will typically work: Monday through Friday, from 9:00 AM to 5:00 PM.

Requirements

Strong organizational skills and attention to detail
Excellent communication and interpersonal skills
Ability to manage and shift multiple priorities in a fast paced environment
Demonstrated problem-solving skills and a proactive approach to work
Proficient in Microsoft Suite
High level of discretion when handling confidential information

Nice To Haves

Experience in retail, food service, or other customer-facing roles
Experience in HR, administration, or executive assistant positions
High proficiency in Microsoft Excel (VLOOKUP, Pivot Tables)

Responsibilities

Provide high-level administrative support to HR leadership, including calendar management, meeting coordination, preparation of meeting materials, occasional travel arrangements, and special projects
Serve as a point of contact for the HR Helpdesk and Hotline by triaging requests and ensuring timely resolution or escalation
Process HR-related accounts payable, including invoice submission, tracking, discrepancy resolution, and vendor communication
Maintain and support employee personnel file requests, including handling sensitive documentation with a high level of confidentiality
Act as a liaison between internal stakeholders, external partners, and the HR leadership team
Proactively identify and address administrative and operational needs to ensure continuity and efficiency
Provide coordination and support for HR initiatives and cross-functional projects

Benefits

Generous time off policies (including 11 paid holidays (12 for MA employees); Generous Accrued Time Off increasing with years of service; Generous paid sick time; Annual day of service; Floating Holiday)
401(k) plan options with a company match
Various Comprehensive Medical, Dental, & Vision plan options
Flexible Spending Account, Dependent Care Flexible Spending Account, Health Savings Account options with HSA annual employer contribution
Long Term Disability and voluntary Short Term Disability; Basic Term Life Insurance and AD&D; optional supplemental life insurance
Health Expense Reimbursement program (including gym memberships, equipment, and subscriptions)
Tuition Reimbursement program and continuous training and development opportunities
Wellbeing program (group challenges, seminars, opportunities to earn points to reduce medical premiums), Employee Assistance Program, & Commuter and Parking Reimbursement options
Employee Corporate Discount Programs
Flexible and/or Hybrid schedules are available for certain roles
Employee Relief Program supporting employees with unexpected hardships that place undue financial stress on them and their families