Human Resources Office Services Coordinator

City of Mesquite, TX•Mesquite, TX

68d

About The Position

To provide a wide variety of highly responsible and complex human resources, risk management, and civil service administrative duties in the coordination of a department or division; to provide professional, effective, and efficient personnel assistance; and, depending upon assignment, to participate in the work of staff by supporting various City departments with testing, and hiring of employees throughout the organization.

Requirements

Bachelor's degree from an accredited college or university with major coursework in human resources, public administration, management, or another related field.
Four years of progressively responsible office administrator experience. (Depending upon assignment, the two-year experience requirement shall include one year of lead or supervisory experience).
Possession of a valid driver's license.

Responsibilities

All behaviors comply with the Code of Conduct and Rules of Behavior outlined in chapter 8 of the General Government Policies and Procedures Manual.
Depending upon assignment, may plan, prioritize, assign, facilitate, and review the work of assigned administrative staff; provide training and direction as needed.
Depending upon assignment, may oversee and participate in clerical and secretarial support work to assist designated department staff in the completion of their duties and responsibilities. This includes, but is not limited to, drafting, and posting open meeting notices/agendas and assisting with open records requests.
Answer questions and provide information to civil service applicants and promotional examinees with respect to entry level hiring and career advancement.
Prepare and maintain a variety of files and filing systems; prepare, maintain, and update various records; research and verify information as requested; purge files as appropriate.
Screen and direct calls and visitors as appropriate; schedule travel arrangements, reservations, daily operations, or meetings as assigned.
Participate in annual department budget preparation and administration.
Audit and process accounts payable requests for HR, Risk Management, and Civil Service testing. Serves as proctor for civil service exams.
Perform post-accident, reasonable suspicion, and random drug testing as needed.
Order and maintain office supplies and associated materials; maintain purchase orders for office supplies and associated materials.
Plan and execute city-wide recognition activities with regards to annual Service Awards and Administrative Professionals Day as needed.
Must be able to assist and provide backup coverage for all administrative positions with the HR and Risk Department.
Reconcile and process all insurance billing; reconcile and coordinate with COBRA third party administrator.
May serve as a Notary Public; notarize a variety of documents related to City business.
Attend various meetings and take, transcribe, and prepare minutes as appropriate; prepare agendas and associated materials.
Assist with computer troubleshooting as necessary; assist with entering data into the computer system; backup flash drives as requested; research various information as needed.
Participate in the preparation of work schedules; assist in developing goals and objectives for the department's various functions.
Monitor use of City equipment for HR and Risk Management staffs to include the PC replacement schedule.
Perform other duties as assigned.