Human Resources Office Clerk- 8:00 a.m. - 4:00 p.m. Mon.-Friday

Independent Living Services • Conway, AR

1d • Onsite

About The Position

The Human Resource Office Clerk provides support to the HR office and/or individuals in assigned area of responsibility. Typical responsibilities include: answering telephones; filing; responding to inquiries via phone, in-person, or via email; routing calls to appropriate staff; performing records maintenance; sorting and distributing mail; running reports; and, performing other support functions as necessary. This is an office position and does not have remote work options.

Requirements

• The formal education equivalent of a high school diploma.
• Must be able to communicate clearly with employees through good verbal and writing skills.
• Have filing skills, basic knowledge of general office skills and equipment i.e. typing, computer, filing, calculator, copy & fax machine.
• This person must be able to operate a vehicle; have a good driving record.
• Be able to do occasional lifting up to 20 pounds.

Nice To Haves

• One-year experience in the secretarial/business field
• Great attention to detail
• Incredible patience to file correctly
• Good knowledge of office equipment
• Knowledge of filing systems
• Ability to implement new systems into the company
• Ability to work independently
• Great time management skills and great team work skills.

Responsibilities

• Answers telephone and handles "walk-in" traffic as needed for Human Resources
• Assists with special projects as delegated by the Human Resource Director
• Attend or assist with in-service training and/or retraining requirements as scheduled
• Makes copies as needed
• Performs employee reference checks and verifications in a timely manner
• Orders and shops for office and special event supplies
• Schedule and organize meetings, sort and distribute mail; maintain employee and departmental files.
• Performs employee text blast
• Enters new staff into training system
• Maintain department supplies and process invoices for payment.
• Files all employee personnel paperwork in appropriate area
• Improve the accuracy of the filing system
• Input paperwork into Human Resource database when needed
• Perform regular quality checks on the file system for DDS licensure compliance
• Ensure that sensitive information is safeguarded
• Ensure proper documents are shredded in a proper retention timeframe

Benefits

• See Employee Handbook - Section 201 - 201A.
• Benefits eligibility is based on category classification and hours worked per week.
• NOTE: Part-time employees working less than 30 hours weekly do not qualify for benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees