Human Resources Manager

Oregon Historical Society•Portland, OR

12d•$80 - $95

About The Position

The Human Resources (HR) Manager will lead the human resources functions of the Oregon Historical Society (OHS), including full cycle recruiting, onboarding/offboarding, employee relations and engagement, compensation, benefits and leaves, and creating and enforcing organization policies and procedures. The HR Manager will be a member of the Senior Leadership Team, Health & Safety Committee, and Equity Work Group. Because a portion of OHS’s employees are represented by the International Longshore & Warehouse Union (ILWU) – Local 5, the HR Manager will be the point person for union matters.

Requirements

Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to the safety or health of the employee or others.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Bachelor’s degree in Human Resources, Business Administration, or related field required.
At least five years’ progressive HR Manager-level experience required.
Excellent verbal and written communication skills.
Excellent interpersonal, negotiation, and conflict resolution skills.
Excellent organizational skills and attention to detail.
Strong analytical and critical thinking skills.
Ability to prioritize tasks and to delegate them when appropriate.
Ability to act with integrity, professionalism, and confidentiality.
Proficiency with Microsoft Office Suite.
Proficiency with or the ability to quickly learn the organization’s HRIS and talent management systems (Paylocity, Payfactors).
Ability to apply principles of logical thinking to a wide range of intellectual and practical problems.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
While performing the duties of this job, the employee frequently sits for prolonged periods.
The employee is frequently required to reach with hands or arms and use hands to finger, handle, or feel.
The employee is required to speak and communicate clearly.
The employee must occasionally lift and/or move up to 40 pounds unassisted.
Specific vision abilities required for this job include close and distance vision, color vision, depth perception, and the ability to adjust focus.
The noise level in the work environment is usually quiet.
The OHS has adopted a policy requiring all employees to be fully vaccinated against COVID-19 as a condition of employment. Employees may request an exception from vaccination because of a disability or sincerely held religious beliefs from the HR Department.

Nice To Haves

SPHR/PHR or SCP/CP certification preferred.
Experience within the non-profit sector preferred.
Labor relations and union experience preferred.

Responsibilities

Partners with the Senior Leadership Team to understand and execute the organization’s human resource and talent strategy, including current and future talent needs, recruiting, retention, succession planning, and initiatives that support a positive and welcoming work environment.
Manages the full cycle recruiting, onboarding, and offboarding of employees.
Analyzes trends in compensation and benefits; collaborates with the Chief Financial Officer and a third-party compensation consultant to create a compensation program.
Maintains compliance with federal, state, and local employment laws and regulations, and recommends best practices; reviews policies and practices to maintain compliance.
Leads the development of people systems, recognition programs, and learning and development initiatives that support employee growth and engagement.
Oversees the organization’s performance management process, including the annual performance assessment program, and facilitates employee coaching, disciplinary meetings, terminations, and investigations.
Provides training, coaching, and consultation to managers on employee relations, performance management, policy interpretation, and effective people leadership practices.
Periodically reviews and updates job descriptions in coordination with department directors and first-line managers.
Supports organizational health and safety programs, including OSHA posting requirements, workers’ compensation administration, safety committee participation, evacuation drills, floor leader trainings, and updates to the Emergency Disaster Preparedness & Recovery Plan.
Oversees the regular review and revisions of OHS’s Employee Handbook.
Oversees the organization’s benefits and leave programs, including coordination with vendors and the Finance Team, employee communication, benefits renewals, and administration of the OHS 401(k) plan.
Maintains the electronic and hard-copy personnel filing systems in accordance with legal and organizational requirements and oversees the administration, data integrity, and reporting functionality of the organization’s Human Resources Information System (HRIS).
Responds to all unemployment claims and participates in hearings, if needed.
Provides support through the bargaining process and works with union representatives to address issues and grievances.
Serves as Co-Chair of OHS’s Equity Work Group; facilitates monthly meetings; keeps the Group’s projects moving forward.
Serves as back-up for bi-weekly payroll processing.
Develops, monitors, and manages the Human Resources department budget, including forecasting, expense tracking, and vendor cost oversight.
Provides other duties as needed.