Human Resources Intern

Kohn Pedersen Fox•New York, NY

1d•$22 - $25•Onsite

About The Position

Accountability: This position reports directly to the Senior Global Immigration, Labor Relations Lead Essential Job Functions: Provide administrative and HR support to an H.R. team of 6 people. Assist with immigration-related administrative tasks, including organizing case files, maintaining immigration records, tracking expirations, and preparing documentation for audits. Assist with I-9 compliance efforts, including file maintenance, internal audits, reverification tracking, and document organization under HR supervision. Assist with maintaining H-1B Public Access Files (PAFs) and other compliance documentation in accordance with Department of Labor requirements. Perform periodic audits of HR, immigration, and benefits files to ensure required documentation is complete, accurate, and properly filed. Maintain and update employee data in the firm’s Human Resources system of record and internal platforms. Provide administrative support to the Benefits Manager, including benefits enrollment tracking, documentation processing, and responding to routine employee inquiries by escalating as appropriate. Maintain accurate logs, trackers, and organized project folders for HR, immigration, and benefits initiatives. Exercise discretion, confidentiality, and professionalism in handling sensitive employee and immigration-related information. Promote high professional standards, positive interpersonal relations, and a solution-oriented mindset in all interactions. Qualifications: Current enrollment in an accredited undergraduate or graduate Human Resources, Business Administration, Industrial/Organizational Psychology or related program. Excellent working knowledge of Microsoft Word, Outlook, and Excel Excellent interpersonal and written communication skills at all levels of an organization Ability to prioritize daily tasks and multitask efficiently. Excellent organization and time management skills Ability to meet deadlines and work in a team environment. Demonstrated ability to always represent the firm in a professional manner and follow applicable company guidelines and policies as described in the firm’s Employee Handbook. Work Environment: This position requires you to be in person in our New York office 5 days per week. Pay Range: $22.00 - $25.00 Hourly Why KPF? KPF’s mission is to elevate cities through impactful design, collaborating closely with the world’s most forward-thinking clients to create high performing, carefully crafted buildings that are unique to their physical, social, and environmental contexts. Career Growth: Opportunities for training, development, and career progression. Company Culture: Collaborative, high-performance environment with a focus on innovation and excellence. Benefits: Comprehensive health insurance, including medical, dental, and vision insurance, 401k with company matching contributions, paid time off, Architectural Registration Exam (ARE) support and other perks. To Apply: Applications submitted without a resume and portfolio via the KPF Career Site will not be considered. KPF is an equal opportunity employer. KPF is seeking talented individuals who share our mission to elevate cities through impactful design. Our teams range from three to fifty people. No matter the size, we emphasize collaboration, because we believe every voice has value. Don't know which of our open positions suit you best? Introduce yourself to us and we'll contact you if we have a role available that seems like it may be a good fit for you. KPF collaborates closely with the world’s most forward-thinking clients to create high performing, carefully crafted buildings that are unique to their physical, social, and environmental contexts. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, gender identity, veteran or marital status, or other characteristics protected by law. http://www.dhs.gov/E-Verify

Requirements

Current enrollment in an accredited undergraduate or graduate Human Resources, Business Administration, Industrial/Organizational Psychology or related program.
Excellent working knowledge of Microsoft Word, Outlook, and Excel
Excellent interpersonal and written communication skills at all levels of an organization
Ability to prioritize daily tasks and multitask efficiently.
Excellent organization and time management skills
Ability to meet deadlines and work in a team environment.
Demonstrated ability to always represent the firm in a professional manner and follow applicable company guidelines and policies as described in the firm’s Employee Handbook.

Responsibilities

Provide administrative and HR support to an H.R. team of 6 people.
Assist with immigration-related administrative tasks, including organizing case files, maintaining immigration records, tracking expirations, and preparing documentation for audits.
Assist with I-9 compliance efforts, including file maintenance, internal audits, reverification tracking, and document organization under HR supervision.
Assist with maintaining H-1B Public Access Files (PAFs) and other compliance documentation in accordance with Department of Labor requirements.
Perform periodic audits of HR, immigration, and benefits files to ensure required documentation is complete, accurate, and properly filed.
Maintain and update employee data in the firm’s Human Resources system of record and internal platforms.
Provide administrative support to the Benefits Manager, including benefits enrollment tracking, documentation processing, and responding to routine employee inquiries by escalating as appropriate.
Maintain accurate logs, trackers, and organized project folders for HR, immigration, and benefits initiatives.
Exercise discretion, confidentiality, and professionalism in handling sensitive employee and immigration-related information.
Promote high professional standards, positive interpersonal relations, and a solution-oriented mindset in all interactions.