Human Resources Generalist

Spectrum of Hope • Houston, TX

7d

About The Position

HR Generalist – Job Description ESSENTIAL DUTIES AND RESPONSIBILITIES To perform this job successfully, an individual must satisfactorily perform each essential duty. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties. Employee Relations & HR Support Handles employment-related inquiries from applicants, employees, and supervisors, escalating complex matters to the HR Manager or appropriate leadership. Assists managers with employee relations concerns, corrective action, workplace disputes, and conflict resolution. Provides guidance on policies, procedures, and HR best practices to ensure consistency across sites. Supports investigations by gathering documentation, scheduling interviews, preparing summaries, and maintaining organized case files. Onboarding & New Hire Experience Manages the full onboarding process and conducts new hire orientation. Coordinates background checks, drug screens, credentialing, and other pre-hire requirements. Completes new hire paperwork, I-9s, E-Verify submissions, and ensures accurate HRIS, benefits, payroll, and facility access setup. Partners with the HR Manager and Talent Acquisition to improve and standardize onboarding workflows. Conducts follow-up check-ins with new hires (Day 1 / Week 1 / 30 Days) to ensure successful integration. HR Operations & Compliance Reviews, tracks, and documents compliance with trainings, certifications, and continuing education. Maintains personnel files and digital records in compliance with company policies and state/federal requirements. Processes personnel transactions including hires, promotions, pay adjustments, transfers, leaves, and separations within the HRIS. Assists with leave management (FMLA, ADA, personal leave) and communicates required steps to employees. Supports benefit administration including enrollments, life-event changes, and employee questions. Maintains accurate records of benefits participation and ensures compliance with reporting requirements. Payroll & Data Administration Submits employee changes to payroll accurately and timely. Partners with the Payroll Team on audits, corrections, and data reconciliation. Prepares recurring and ad-hoc HR reports including turnover, headcount, training, and compliance metrics. Offboarding Prepares separation notices, collects company assets, and ensures exit checklists are completed. Conducts exit interviews, analyzes feedback, and escalates trends or risks to the HR Manager. Processes terminations in the HRIS and coordinates final pay, COBRA notices, and required documentation. Projects & Continuous Improvement Partners with the HR Manager on policy updates, compliance audits, HRIS enhancements, and employee engagement initiatives. Supports annual HR projects such as open enrollment, performance review cycles, salary adjustments, and audit preparation. Identifies opportunities to streamline processes and enhance the employee experience. Performs other duties as assigned.

Requirements

• Strong knowledge of employment laws and compliance: EEO, ADA, ADEA, HIPAA, GINA, FMLA, FLSA, NLRA, USERRA, OWBPA, and I-9 requirements.
• Proficiency in Microsoft Office Suite; advanced Excel skills preferred.
• HRIS experience required (Paylocity, ADP, Paycom, or similar).
• Excellent written and verbal communication skills.
• Ability to build rapport, maintain confidentiality, and exercise sound judgment.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• High level of accuracy and attention to detail.
• Bachelor's degree in Human Resources, Business Administration, or related field required.
• 2–5 years of experience in an HR Generalist or HR Operations role; multi-state or multi-site HR experience preferred.

Nice To Haves

• SHRM-CP or SHRM-SCP preferred but not required.

Responsibilities

• Handles employment-related inquiries from applicants, employees, and supervisors, escalating complex matters to the HR Manager or appropriate leadership.
• Assists managers with employee relations concerns, corrective action, workplace disputes, and conflict resolution.
• Provides guidance on policies, procedures, and HR best practices to ensure consistency across sites.
• Supports investigations by gathering documentation, scheduling interviews, preparing summaries, and maintaining organized case files.
• Manages the full onboarding process and conducts new hire orientation.
• Coordinates background checks, drug screens, credentialing, and other pre-hire requirements.
• Completes new hire paperwork, I-9s, E-Verify submissions, and ensures accurate HRIS, benefits, payroll, and facility access setup.
• Partners with the HR Manager and Talent Acquisition to improve and standardize onboarding workflows.
• Conducts follow-up check-ins with new hires (Day 1 / Week 1 / 30 Days) to ensure successful integration.
• Reviews, tracks, and documents compliance with trainings, certifications, and continuing education.
• Maintains personnel files and digital records in compliance with company policies and state/federal requirements.
• Processes personnel transactions including hires, promotions, pay adjustments, transfers, leaves, and separations within the HRIS.
• Assists with leave management (FMLA, ADA, personal leave) and communicates required steps to employees.
• Supports benefit administration including enrollments, life-event changes, and employee questions.
• Maintains accurate records of benefits participation and ensures compliance with reporting requirements.
• Submits employee changes to payroll accurately and timely.
• Partners with the Payroll Team on audits, corrections, and data reconciliation.
• Prepares recurring and ad-hoc HR reports including turnover, headcount, training, and compliance metrics.
• Prepares separation notices, collects company assets, and ensures exit checklists are completed.
• Conducts exit interviews, analyzes feedback, and escalates trends or risks to the HR Manager.
• Processes terminations in the HRIS and coordinates final pay, COBRA notices, and required documentation.
• Partners with the HR Manager on policy updates, compliance audits, HRIS enhancements, and employee engagement initiatives.
• Supports annual HR projects such as open enrollment, performance review cycles, salary adjustments, and audit preparation.
• Identifies opportunities to streamline processes and enhance the employee experience.
• Performs other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level