Human Resources Generalist/ Executive Support

Top Aces

1d•Onsite

About The Position

Founded in 2000 by three former Royal Canadian Air Force (RCAF) CF-18 fighter pilots who identified an opportunity to improve military readiness training, Top Aces has since established itself as the world leader in contracted adversary air (ADAIR) services and joint terminal attack controller (JTAC) training. We pride ourselves on our unblemished safety record, having flown an industry leading 130,000+ hours of operational training without accident in support of customers worldwide, including Canada, the U.S., Germany, and multiple other NATO allies and international partner nations. Our vision is to be the most trusted provider of innovative defense training solutions, continuously elevating standards in an industry where "Experience Matters." This commitment to innovation and technology ensures we remain adaptable, training allied militaries to succeed against evolving threats. Top Aces’ dynamic team contributes to delivering on our purpose of training the next generation of combat leaders by living our values of Service, Integrity, Excellence, and Together every day! Join our team! Essential Duties and Responsibilities: The HR Generalist/Executive support will support Top Aces European Headquarters (EU HQ) in all general HR matters, as well as provide administrative support to the European Executive team. They will work closely with the International Human Resources team supporting all aspects of HR and prioritizing Netherlands based staffing for both EU HQ as well as the Heavy Maintenance Center. They will be tasked with other jurisdictions as defined by the VP Europe.

Requirements

Proven experience (3–5 years) as an HR Generalist
Bachelor’s degree (HBO level) in Human Resource Management or a related field preferred
Demonstrated ability to handle confidential information with absolute discretion, especially across HR, Finance, and Legal topics.
Strong organizational and multiâtasking skills with the ability to prioritize and manage competing deadlines in a fastâpaced international environment.
Excellent written and verbal communication skills in English (Dutch and/or German are a plus).
Proficiency with Microsoft 365 suite (Outlook, Teams, Excel, PowerPoint, Word).
Comfortable with virtual collaboration tools and digital workflows.
High degree of ownership, initiative, and reliability.
Serviceâoriented mindset with excellent interpersonal skills.
Strong problem-solving ability and resourceful.
Calm, professional, and adaptable—even under pressure.
Ability to support multiple senior stakeholders with differing needs.
Regular on-site presence a minimum of 3 times a week with travel to other operational locations is required.
Working in compliance with Occupational Health and Safety acts and regulations
Following safe work practices and procedures and using safeguards and personal protective equipment
Reporting hazards (such as unsafe situations and activities) to their supervisor immediately.
Local clearance in accordance with program requirements.

Nice To Haves

Experience as Office Manager, or Administrative Coordinator supporting senior leadership an asset.

Responsibilities

Manage core HR processes across the employee lifecycle, including onboarding, offboarding, and employee changes
Provide guidance to managers and employees on HR policies, procedures, and employment legislation
Support recruitment activities, including job postings, interviews, and offer preparation
Administer benefits, leaves of absence, and employee records in accordance with company policy and legal requirements
Support performance management, and employee relations
Ensure accurate HR data, reporting, and compliance with applicable labor laws
Coordinate training, development, and employee engagement initiatives
Support payroll processes and compensation-related activities as required
Manage calendar and travel arrangements, including crossâEuropean travel coordination.
Plan event and meeting logistics including but not limited to: planning, vendor coordination, onsite preparations, minuteâtaking.
Act as office POC for incoming mail, phone calls, and general inquiries to the Netherlands office.
Manage office supplies, contracts with facility vendors, and general office operational needs.
Draft professional correspondence, presentations, and communications for executives.
Support Finance teams with basic financial administration: invoice processing, purchase orders, expense reports, and budget tracking.
Ensure cost center accuracy for invoices and approvals.
Support local auditing requirements (internal or external) by preparing documents, managing checklists, and coordinating with stakeholders.
Gather, organize and ensure accuracy of data in financial systems (ERP tools) and other reports as required.
Support Top Aces Legal team with various communication and administrative duties in support of the Netherlands.
Act as the point of contact for local authorities as required.