Human Resources Coordinator

HEI Hotels & Resorts•Chicago, IL

21h•Onsite

About The Position

HEI Hotels & Resorts is proud to welcome the Freehand Chicago to their growing portfolio of distinguished properties. Freehand is a collection of hotels that combine the social culture of a hostel with innovative design, award-winning food and beverage, and a community-driven atmosphere. At HEI, they understand that exceptional hotels are built by exceptional people, and their continued success is driven by their associates. They are committed to providing competitive compensation and benefits, industry-leading tools and training, and a culture that empowers growth and excellence. HEI encourages individuals who may not meet every single requirement to apply, as they are dedicated to building a diverse and inclusive workplace and value U.S. military experience. The Human Resources Coordinator will be responsible for the day-to-day operation of the Human Resources department, which includes greeting internal and external guests, administering company benefits programs, conducting enrollments, answering questions, and troubleshooting problems.

Requirements

Knowledge of hotel operations, including marketing plans, security and safety programs, personnel and labor relations, preparation of business plans, repairs, maintenance, budget forecasting, quality assurance programs, hospitality law, and long-range planning.
Leadership skills to motivate and develop staff and to ensure accomplishment of goals.
Able to set priorities, plan, organize, and delegate.
Written communication skills to be concise, well organized, complete, and clear.
Ability to work effectively under time constraints and deadlines.
Effective verbal and written communication skills.
Ability to adapt communication style to suit different audiences, such as effectively communicating with supervisors, coworkers, public etc.

Nice To Haves

Hotel experience preferred.

Responsibilities

Assist associates whenever possible with requests and/or information.
Attempt to answer associate questions and/or address associate concerns in a timely manner.
Assist in the recruiting, screening and interviewing for all management and non-management hotel positions.
Assist the Human Resources Director or Human Resources Manager in directing and instructing the management staff in effective recruiting and interviewing techniques using methods such as verbal presentations and written directions to ensure the hiring and retention of qualified and effective associates.
Schedule interviews and process related paperwork.
Create and update Human Resources bulletin boards and other posting locations as needed.
Distribute paychecks as needed.
Maintain accurate and updated department and associate files.
Explain elements of various benefits to associates as required and assist with enrollment and claims processing.
Assist with associate relations events and recognition, as needed, e.g. Associate of the Month program, Associate Anniversary Awards program, etc.
Process benefits enrollments and other functions electronically, as required.
Monitor and update job requisitions as required.
Communicate hotel job openings internally and externally, via bulletin board postings, telephone, letters, referral contacts, telephone Hot Line, etc. pursuant to Company policy.
Coordinate all other pre-selection activities, including drug testing; reference checks, etc. to ensure compliance with all Company policies and procedures.
Process all transfer requests in the required time frame.
Respond to all interviewed applicants via telephone or letter within required time frame.
Assist Director of Human Resources or Human Resources Manager in achieving goals and objectives as identified in hotel annual Affirmative Action Plan (AAP).
Control the administration of wages and benefits to ensure the accurate and equitable application of same, analyzing and applying information retrieved from moderately complex reports, manuals and/or computer systems.
Prepare correspondence and memos as needed.
Maintain applicant flow log/data.
Ensure all new hires and existing associates possess proper employment eligibility verifications.
Comply with attendance rules and be available to work on a regular basis.
Perform any other job-related duties as assigned.

Benefits

Competitive Medical and Dental programs through Anthem Blue Cross Blue Shield.
Vision insurance programs through EyeMed.
Vacation, Sick and Holiday programs.
Pet insurance through the ASPCA.
Supplemental, Spousal and Child Life insurance.
Short and Long-Term Disability plans.
401(k) Savings Plan with matching funds.
Discounts through our 'YouDecide' and Hotel Room Discount programs.
Market-leading compensation packages.
Generous PTO and flex-time initiatives.
Outstanding career development and advancement opportunities.
Job-appropriate assets and resources.
DailyPay, a voluntary benefit that allows associates access to their earnings when they want them.