Human Resources Coordinator

Waverly Heights • Gladwyne, PA

1d • Onsite

About The Position

The HR Coordinator provides comprehensive administrative and operational support to the Human Resources department, ensuring the smooth functioning of HR processes including recruitment, onboarding, record maintenance, and employee relations. The role requires a highly organized, detail-oriented individual who maintains confidentiality and serves as a helpful point of contact for employees. Waverly Heights, located in Gladwyne, PA, is an organization founded on compassion, respect, and hospitality. They value their team members' dedication and care, supporting individual growth and professional development. The company is committed to providing a diverse and inclusive workplace, actively promoting a culture of inclusion and belonging, and does not discriminate based on protected statuses.

Requirements

• High school diploma or equivalent required.
• Strong computer skills with proficiency in Microsoft Outlook, Word, and Excel.
• Excellent communication and interpersonal skills for daily interaction with employees and management.
• Strong organizational skills and acute attention to detail for maintaining extensive records.
• Ability to handle sensitive and confidential information with discretion.

Nice To Haves

• Bachelor's degree in human resources or related field preferred.
• Previous experience in an administrative or HR support role strongly preferred.
• Experience with HRIS (e.g., Paycom) and training software (e.g., Relias) is a plus.

Responsibilities

• Support recruitment and onboarding by preparing pre-hire paperwork, processing background/reference checks, and coordinating employee training.
• Serve as the initial point of contact for employee inquiries and route questions as appropriate.
• Create and maintain new hire personnel documents and ensure required documentation is completed within the first 30 days.
• Enter, update, and manage employee information in HRIS (Paycom) and training systems (Relias), including hires, status changes, and terminations.
• Maintain active and terminated personnel, health, and training files in an organized, audit-ready condition; perform daily filing and keep the filing room/common areas orderly.
• Prepare and maintain supplies of HR forms, onboarding packets, employee handbooks, and orientation materials.
• Maintain Workers' Compensation records and support the VP of Human Resources with reporting, documentation, and tracking of related claims and activities.
• Coordinate employee communications and mailings, including distributing incoming/outgoing mail and handling copying, faxing, and correspondence.
• Process initial and ongoing retirement plan contribution changes, and review loan and withdrawal requests for accuracy and completeness.
• Support employee relations initiatives by responding professionally to questions/concerns while maintaining confidentiality and respect.
• Administer employee recognition items (e.g., birthday cards, flowers) and process referral bonus paperwork.
• Provide administrative support for training and compliance by setting up Relias accounts, tracking completions/attendance, assisting with compliance reporting, and supporting policy manual updates; coordinate office supplies and equipment maintenance as needed.

Benefits

• 100% employer paid Medical Insurance
• 100% employer paid Dental Insurance
• 100% employer paid Life Insurance and Long-Term Disability
• Educational Assistance including Student Loan Assistance, Tuition Assistance and Scholarships
• Generous non-matching 401(k) contributions annually to help save for retirement

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees