Human Resources Coordinator

Hartwick College • Oneonta, NY

3h • $25 - $28

About The Position

Under the supervision of the Associate Director for Human Resources, the Human Resources Coordinator performs a wide variety of technical and administrative duties in a fast-paced office environment. The HR Coordinator’s primary role is supporting the entire employee life cycle from application to retirement. Responsibilities include employment, onboarding and orientation processes; fringe benefits enrollment; recordkeeping and reporting; and support of the HR office with a wide array of administrative functions. The coordinator fosters positive employee relations and offers counsel and advice relative to fringe benefits, college procedures/policies, and federal/state mandates. The HR Coordinator is responsible for working within the College’s Payroll/HR system (Paycom) to implement and maintain human resources processes, monitor functionality, assist employees and supervisors on use, and make updates and changes when necessary.

Requirements

• Minimum requirements for this position are an Associate’s degree from an accredited college or university, or equivalent human resources related experience.
• Position requires strong, high level, office experience, with a minimum of 2 to 4 years’ experience in human resources.
• Ability to work in a fast paced and demanding environment, and triage the workload accordingly
• Proficiency with Microsoft Office software (Word, Excel, Power Point, etc.) is required
• Excellent oral and written communication skills
• Ability to collaborate with others
• Excellent customer service skills
• Excellent interpersonal skills with the ability to anticipate needs of employees
• Excellent problem-solving abilities
• Ability to perform mathematical calculations with a high level of accuracy
• Ability to be flexible and multi-task based on the needs of employees, the HR department, and the College

Nice To Haves

• Experience with HRIS software and systems in a higher education environment is preferred.
• Prior human resources related experience
• Experience with HRIS software and systems management
• Experience in the higher education environment is helpful

Responsibilities

• Employee Life Cycle The HR Coordinator is responsible for supporting the entire employee life cycle from application to retirement.
• Assist hiring managers with the recruitment processes including use of the applicant tracking system.
• Review and update job descriptions, job postings, and advertisements for non-faculty positions as necessary.
• Provide potential employees with employment and community resources.
• Initiate the employment onboarding process for new and returning faculty and staff, which includes preparing employee appointment letters; sending new employee’s a welcome email with background check and the self-onboarding information; preparing employment files; monitoring all stages of the onboarding process; and completion/collection of employment documents including the Federal Form I-9 and review of identification.
• Maintain information within the employee database in Paycom and Colleague.
• Assist employees with fringe benefits enrollment, cancellations and changes.
• Prepare employment transition paperwork for departing employees, process COBRA notifications and monitor cancellations for various fringe benefits.
• Systems and Software The HR Coordinator will work to become a subject matter expert in the use and maintenance of the following College and departmental systems and software: Payroll/HR system and software (Paycom).
• Monitor functionality, and make updates and changes, when necessary, in consultation with human resources and payroll colleagues.
• Assist employees on their use of the Paycom software, such as accessing their self-service or client profiles, making fringe benefits changes, updating time cards and submitting leave time requests.
• Applicant Tracking software (JazzHR).
• Review and post job descriptions in accordance with the College’s hiring guidelines; provide access as approved for search materials.
• Assist supervisors on their use of the JazzHR software, such as reviewing applicant materials, updating applicant statuses, building assessments and evaluations, and sending communications to candidates.
• Human Resources and Compliance Support the daily operations of a fast-paced HR office in a highly confidential manner.
• Responsible for event scheduling, coordination, and logistics for HR related events such as the annual service year awards ceremony, employee wellness fairs, new employee orientations, and other HR sponsored events and trainings.
• Review and update departmental documents, including mandatory posters (bulletin board and D2L), organizational charts, employee handbook, and fringe benefit documents as necessary.
• Prepare reports, mailing lists and queries for the HR office and other departments as necessary.
• Collaborate with HR colleagues on a variety of departmental projects including compliance, research, annual assessment reporting, statistical reports/surveys, training and development, employee relations, annual announcements, notifications, and mailings, etc.
• Comply with all applicable College, Federal, State, local, and associational laws, rules and regulations.
• Create and maintain positive relationships with all internal and external constituents.
• Participate in significant campus activities, including Welcome Weekend, True Blue Weekend, and Commencement Weekend.
• As a representative of the College, comport oneself in a professional manner at all times, both on and off campus.
• Other job-related duties as assigned.

Benefits

• Hartwick offers health benefits to domestic partners of employees, flexible scheduling, opportunities to engage in athletic and cultural events (concerts, exhibits, and lectures) and tuition benefits for eligible employees and their dependents.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree