Human Resources Coordinator

DR KILLIGANS INC•Redding, CA

10d•$24 - $28•Remote

About The Position

The Human Resources Coordinator is a key player in recruiting, onboarding, and day-to-day HR operations. You’ll coordinate full-cycle recruiting, support first-level employee questions, and manage onboarding, documentation, and HR processes with accuracy and consistency. This role also coordinates vendor and independent contractor onboarding, partnering with the HR Manager and COO for timely approvals. The ideal candidate is detail-oriented, highly organized, comfortable across multiple systems, follows processes from start to finish, and represents and champions our amazing company culture.

Requirements

Bachelor’s degree in Human Resources, Communications, or a related field required; a current SHRM certification can be considered as a supplement
2-3 years of full-cycle recruiting experience, including proactive sourcing, headhunting, and employee referral programs
Experience thriving in a fast-paced or high-growth environment; able to balance speed with accuracy and attention to detail, while genuinely enjoying connecting with people and building relationships
Proficiency in Google Workspace and familiarity with Monday.com are required
Experience coordinating employee onboarding and offboarding is required; experience supporting vendor or independent contractor contracts and documentation is a plus
Working knowledge of California employment practices and compliance fundamentals
Demonstrated ability to follow established processes from start to finish, manage documentation accurately, and identify gaps or missing information proactively
Excellent written and verbal communication skills; able to respond professionally to first-level employee inquiries and escalate as needed
Ability to represent and champion company culture, support engagement initiatives, and maintain a positive employee experience
Manage confidential and sensitive information with the highest level of discretion, integrity, and professionalism
Follows all company policies and procedures, reinforcing compliance expectations
Contributes to process improvements, HR projects, and cross-functional initiatives

Nice To Haves

Proficiency in Paycom is preferred; experience with a comparable HRIS/ATS will also be considered.

Responsibilities

Recruiting & Talent Sourcing Coordinate and manage full-cycle recruiting processes, including sourcing, posting, screening, interview scheduling, candidate communications, and pipeline management
Conduct proactive sourcing and headhunting through LinkedIn Recruiter, networking, referrals, and direct outreach
Build and maintain robust talent pipelines, with an emphasis on California-based candidates
Draft and maintain job postings, job opportunity documents, and candidate-facing materials
Manage recruiting workflows in Paycom ATS, ensuring accuracy and timely status updates and hiring manager engagement
Partner with hiring managers to align on role roadmaps, pipeline timelines, interview feedback, documentation, and interview notes
Encourage and support word-of-mouth and employee referral hiring by partnering with hiring managers and employees to identify strong talent through professional/community networks
Initiate background checks, reference checks, and pre-employment screenings
Track and report on recruiting metrics, including time-to-fill, pipeline health, and sourcing
Onboarding & Offboarding Manage onboarding and offboarding logistics to ensure a smooth, compliant, and professional employee experience
Coordinate cross-functional onboarding and offboarding activities with HR, IT, and department leaders to ensure timely completion and shared accountability
Support systems access, account setup, and deactivation, and equipment coordination
Support onboarding and offboarding processes for independent contractors and vendors in alignment with manager requests
Support welcome communications, first-week check-ins, and new-hire surveys to ensure a positive and engaging onboarding experience
Vendor & Independent Contractor Coordination Coordinate the end-to-end process for onboarding vendors and independent contractors, in partnership with the HR Manager and department leaders
Prepare, review for completeness, and route vendor and independent contractor agreements for COO review, approval, and signature
Ensure all required documentation is collected, accurate, and properly filed before engagement start dates
Act as the primary coordinator for managers or business owners requesting vendor or independent contractor onboarding, ensuring all requests comply with established HR & Company processes
Maintain accurate vendor and independent contractor records and communications in HR email and Google Drive, ensuring compliance with company standards
Employee Records & Data Management Maintain accurate and up-to-date employee, vendor, and contractor records in Paycom and Google Drive
Follow established documentation, naming, and filing standards without deviation
Prepare and support documentation related to employment changes, I-9s, leaves of absence, and terminations
Support HRIS audits, data integrity checks, and process improvements
Employee Support & HR Operations Respond to employee internal HR inquiries regarding policies, benefits, systems, and procedures in collaboration with the HR Manager
Monitor, manage, and organize the shared HR inbox, responding promptly and professionally while flagging high-priority items for the HR Manager
Maintain and update HR resources, SOPs, and internal documentation, identifying outdated information and ensuring all materials are accurate and current
Compliance Support compliance with California and federal employment regulations across recruiting and employment documentation
Assist with internal audits, handbook updates, and HR calendar tracking
Stay informed of employment law updates and escalate risks or gaps to the HR Manager
Employee Engagement & Culture Serve as the first point of contact for employee questions, including time clock issues, handbook clarifications, benefits inquiries, and general HR-related concerns, ensuring employees are directed to the right resources
Support engagement initiatives such as employee surveys, Slack engagement posts, recognition and gift programs, and maintain the team call leader schedule to track milestones like birthdays, new hires, departures, and anniversaries
Assist the HR Manager in planning, developing, and executing the annual team retreat
Support the creation and coordination of employee programs, including anniversary gifts, wellness initiatives, and DEI efforts, handling communications, drafts, and follow-up trainings
Help foster a culture of feedback, transparency, and continuous improvement by assisting with feedback loops and ensuring follow-through on employee concerns and initiatives
Special Projects & Cross-Functional Support Support the HR Manager on cross-functional initiatives, including benefits open enrollment, training coordination, and policy rollouts
Assist with department OKRs and continuous improvement initiatives

Benefits

Paid vacation (varies by role and tenure)
5 days of paid sick leave annually
5 days of paid bereavement leave
9 company-observed paid holidays
Wellness reimbursements for chiropractic care, therapy, counseling, dental, and massage
Employer-contributed health insurance
401(k) retirement plan (employee-funded)
Flexible work options where applicable
Company-issued MacBook
Annual Company Retreat: Travel will be provided. Attendance is intended to promote connection with colleagues and participation in team-building activities and is voluntary for hourly employees and required for salaried employees.