Human Resources Generalist

Allied Fire Protection•Pearland, TX

About The Position

Under the direction of the Director of Human Resources, the Human Resources Coordinator supports a dynamic, mission-driven organization by managing a wide range of HR functions with an emphasis on individual and company licensing, travel and per diem coordination, document retention, TWC responses, and day-to-day HR operations. This role is ideal for an early to mid-career HR professional who thrives in a fast-paced environment, embraces accountability, and is committed to supporting a team that protects lives and property.

Requirements

High School diploma or GED is required
Minimum of 5 years Administrative experience
2-5 years of HR experience, ideally in construction, trades, field services or Fire & Life Safety industries
Strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.
Excellent communication skills and ability to build trust across diverse roles, including field and technical teams.
Proficiency in Microsoft Office Suite
Must have valid state driver's license and good driving record

Nice To Haves

Bachelor’s degree in Human Resources, Business, or related field is preferred equivalent experience considered
Familiarity with licensing requirements (NICET, state fire marshal, AHJ permitting) is a plus
ADP WorkforceNow experience is strongly preferred

Responsibilities

Coordinate and maintain team member and company licensing required for fire alarm, sprinkler, and suppression
Ensure technicians and inspectors remain compliant with state and local regulations (e.g., Texas State Fire Marshal, NICET, municipal requirements)
Track expiration dates, oversee renewals, and organize required CEU documentation
Partner with operations and leadership to ensure field personnel meet all credentialing requirements for jobsite access and regulatory compliance
Maintain copy of all employee and company state fire marshal licenses in Corporate Services shared drive and a printed copy of all Pearland employee licenses
Ensure that all company state fire marshal and state licenses are on display
Schedule and manage travel arrangements for field and project teams, including lodging, flights, rental vehicles, and jobsite travel needs
Administer per diem allocations in alignment with company policy and project requirements; ensure accurate and timely reimbursement
Maintain organized travel records and support cost-efficient, employee-friendly travel logistics
Maintain compliant and organized HR records, including licensing, training, safety certifications, personnel files, and policy acknowledgments
Ensure document retention practices meet industry-specific legal, regulatory, and audit standards
Support digital document management initiatives to improve accessibility and accuracy of team member data
Verification of Employment Responses completed timely
Prepare and submit accurate, timely responses to unemployment claims and Texas Workforce Commission (TWC) inquiries
Review employment history, performance, and separation documentation to ensure factual and compliant responses
Advise leadership on patterns or issues that may impact claims or employment practices
Maintain company phone list
Order and maintain company mobile phones and accessories
Mailing annual raise letters
Manual benefit entry as necessary
Monthly birthday card distribution
Annual MVR Checks for all employees; prepare No Drive Letters as necessary
Scheduling random drug screenings
Plan and execute holiday decorations/snacks for breakroom holiday events
Serve as a resource for team members and managers regarding HR policies and company values
Support Corporate Services team with new hires, transfers, promotions and terminations
Add and Remove employees to Alert Media
Shirt orders as needed
Assist with or arrange for all Pearland office maintenance issues
Support Corporate Services and Executive team with special projects, programs and initiatives
Other duties as assigned