Human Resources Coordinator

Legacy Parking•Chicago, IL

4h•Onsite

About The Position

Legacy Parking is a rapidly growing Parking Asset Management company looking to add a HR Coordinator to the Legacy Parking team in our downtown Chicago corporate office. ABOUT THE ROLE You'll be the day-to-day heartbeat of HR: coordinating recruiting, running onboarding, keeping records tight, tracking training, and being the first-person employees turn to with questions. It's a wide-ranging role that touches almost everything — which means no two weeks look the same. We're looking for someone organized and people-oriented who genuinely enjoys being the person who keeps things moving. You'll be a key face of HR across the organization and a close partner and reporting to the HR Manager.

Requirements

2-3 years of experience in an HR coordinator, generalist, or administrative HR role
Working knowledge of HR practices, employment law basics, and employee recordkeeping
Proficiency with HRIS systems and applicant tracking systems
Strong skills in Microsoft Office — especially Excel and Outlook
Exceptional organization and attention to detail; you don't let things fall through the cracks
Excellent written and verbal communication — professional, clear, and approachable
Ability to handle confidential information with discretion, always
Comfortable managing competing priorities in a fast-paced, multi-site environment

Nice To Haves

Bachelor's degree in human resources, Business Administration, or related field
Experience supporting multi-location or multi-property organizations
Familiarity with hospitality, property management, or service-industry HR
Experience building or improving HR processes from the ground up

Responsibilities

Manage full cycle recruiting coordination: job postings, applicant tracking, interview scheduling, and candidate communication when applicable.
Conduct background checks, MVR checks, and reference verifications
Own the new hire onboarding process — paperwork, orientation scheduling, system access setup, and first-day readiness for all hourly positions.
Build and maintain standardized onboarding materials and checklists for new properties and new hires
Partner with hiring managers to keep the process moving efficiently — especially during high-volume periods
Serve as the first point of contact for employee questions about HR policies, benefits, PTO, and general procedures
Track and document attendance patterns and flag concerns to the HR Manager for follow-up
Manage the administrative side of leave of absence requests (FMLA, personal leave) — paperwork, tracking, and communication — escalating decisions and conversations to the HR Manager
Help employees navigate HR processes with a customer-service mindset, knowing when to answer directly and when to escalate
Schedule, coordinate, and track completion of all required compliance trainings (harassment prevention, safety, etc.)
Maintain and organize the HR SOPs, and policy documentation — keeping everything current and accessible
Help build and maintain new hire orientation materials, manager onboarding packets, and property-specific guides
Support the HR Manager with coordination of learning and development sessions as programming is built out
Maintain accurate, compliant employee files and records
Process employee status changes including promotions, transfers, and terminations
Prepare HR correspondence: offer letters, employment verifications, status change notices
Own day-to-day data entry and record accuracy in the HRIS system
Generate standard HR reports: headcount, turnover, time-to-fill, training completion
Support HRIS audits and data integrity checks
Assist the HR Manager with ad hoc data pulls and reporting projects