Human Resources Coordinator

Torch Technologies, Inc.•Huntsville, AL

1d•Onsite

About The Position

Torch Technologies Thank you for your interest in employment with Torch Technologies. We are a 100% employee-owned, Certified Great Place To Work and named Best Places to Work in Huntsville/Madison County, headquartered in Huntsville, AL. Our team provides superior research, development, and engineering services to the Federal Government and Department of War. As one of the nation’s top 100 defense companies, the services we provide directly support the men and women who serve our country. Our corporate mission sums up the pride our employee-owners take in the work we do: “Lighting the Pathway of Freedom”. And, as a Certified Evergreen ESOP, we have made the commitment to grow and sustain our company for the next 100 years! Come grow with us! Torch Technologies is seeking a Human Resources Coordinator to provide administrative assistance. This position supports the Corporate Human Resources Department in Huntsville, AL and other various functional areas within Human Resources as needed. This position requires someone who is highly motivated, a self-starter, excellent organizational skills and attention to detail, a strong work ethic, and is a dedicated team player. As a Human Resources Coordinator your duties will include the following, but are not limited to: Perform a wide variety of administrative and clerical support duties for the HR. Create and maintain the company’s electronic personnel files This includes the maintenance of both personnel and benefits documents and includes routine as well as sensitive documents; Initiate onboarding tasks screenings for pre-hires and new hires and track progress through the electronic onboarding system. Collect new hire documents, ensure proper completion and enter new hire data into appropriate systems. Complete I-9 form for new hires, inspect and maintain documentation and enter into eVerify. Schedule, start, monitor, record WebEx’s and/or Teams Meetings/New Hire Orientations. Facilitate new hire orientation as needed. Coordinate out-of-state New Hire Orientation via Teams. Monitor the general HR email inbox and respond to questions that are submitted. Order and maintain new hire swag; package, box and ship (as needed) new hire swag boxes to all incoming new hires. Order office supplies for HR team as needed. Assist with internal audits to include but not limited to; I-9, DOL, DCAA, 401k/ESOP Provide backup for receptionist as needed. Other duties and responsibilities as required. May perform other activities in support of the HR department when needed (i.e. open enrollment, job fairs, health fairs, etc.)

Requirements

US Citizenship.
High School Diploma or GED is required.
Minimum of 3 years of related administrative office experience.
Proficient with Microsoft Excel, Word, PowerPoint and Outlook.
Must have excellent organizational skills and attention to detail.
Must be self-motivated and comfortable working in a fast-paced environment.
Strong interpersonal, teamwork, collaborative and communication skills.
Must be able to maintain a strict, high level of confidentiality due to access of employee files and sensitive personnel issues.
Must be able to perform a high volume of data entry in connection with job duties.
Ability to communicate professionally, orally and in writing, with employees at all levels of the organization.

Nice To Haves

Deltek CostPoint, Workday and MS SharePoint experience.
3 years’ experience in Human Resources preferred.
Government Contracting experience in Human Resources preferred.
SHRM or HRCI certification.

Responsibilities

Perform a wide variety of administrative and clerical support duties for the HR.
Create and maintain the company’s electronic personnel files This includes the maintenance of both personnel and benefits documents and includes routine as well as sensitive documents
Initiate onboarding tasks screenings for pre-hires and new hires and track progress through the electronic onboarding system.
Collect new hire documents, ensure proper completion and enter new hire data into appropriate systems.
Complete I-9 form for new hires, inspect and maintain documentation and enter into eVerify.
Schedule, start, monitor, record WebEx’s and/or Teams Meetings/New Hire Orientations.
Facilitate new hire orientation as needed.
Coordinate out-of-state New Hire Orientation via Teams.
Monitor the general HR email inbox and respond to questions that are submitted.
Order and maintain new hire swag; package, box and ship (as needed) new hire swag boxes to all incoming new hires.
Order office supplies for HR team as needed.
Assist with internal audits to include but not limited to; I-9, DOL, DCAA, 401k/ESOP
Provide backup for receptionist as needed.
Other duties and responsibilities as required.
May perform other activities in support of the HR department when needed (i.e. open enrollment, job fairs, health fairs, etc.)