Human resources coordinator

Vendi Advertising•La Crosse, WI

7d•Hybrid

About The Position

The Human Resources coordinator is a kind, collaborative, creative, highly organized, people-first operator responsible for executing core HR processes while supporting the broader people, culture and operations needs of the agency. This role ensures a smooth team member experience—from recruiting through offboarding—while maintaining compliance, consistency and care across internal Vendi systems and programs. This individual is a trusted resource for team members, a dependable partner to leadership and a steady shepherd of processes already in place.

Requirements

1+ years of experience in human resources, operations or a related internship
Strong written and verbal communication skills
Exceptional organization, follow-through and attention to detail
Proficiency with Microsoft Office (Outlook, Excel required)
High level of discretion, professionalism and trustworthiness

Nice To Haves

Bachelor’s degree in human resources or related field preferred
Experience in media, marketing, advertising or creative environments is a plus
Experience with HRIS and applicable software (BambooHR, Basecamp, Harvest, Adobe suite) is a plus

Responsibilities

Recruitment & hiring support
Set up and manage job listings across hiring platforms
Review applicant resumes and conduct first-round interviews
Coordinate interview logistics and candidate communications
Support Vendi Launch intern recruitment and program
Team member onboarding, offboarding & compliance
Execute end-to-end onboarding for new team members, including:
Walking through Vendi handbook
Presenting payroll and benefits forms
Coordinating equipment, systems and workspace setup
Giving office tours and facilitating team introductions
Submitting required information to state reporting systems
Setting up team members in internal systems (BambooHR, Basecamp, Harvest, payroll tools)
Coordinating new team member buddy program
Co-facilitate new team member orientation with hiring manager and ensure professional and consistent onboarding experience
Process team member changes (promotions, title updates, approver changes) in coordination with payroll
Execute offboarding paperwork and manage offboarding procedures
Conduct exit interviews and maintain exit interview logs
Maintain strict confidentiality and accurate team member records
People, culture & operations support
Serve as a team member resource for onboarding questions and 30-day check-ins
Maintain and update the team member handbook and internal HR processes
Support professional development initiatives, licensing and training administration
Manage tuition reimbursement program and ensure compliance with Section 127 requirements
Lead or support benefits coordination processes
Lead and coordinate Vendi team events (Vendi Henge, Mental Health Week, Pride, Holiday Party)
Participate in internal committees and initiatives (PPC, Self-Promo, others as interested)
Coordinate internal programming such as Red Talks and guest speakers
Support facilities, office management and internal ordering, including Vendi merch catalog
Assist with HR data reporting, audits, usage tracking, and ad hoc people and culture projects
Coordinate all aspects of annual benefit open enrollment, including timelines, communication, scheduling and employee support
Serve as the first point of contact for employee benefit questions, escalating complex issues as needed
Enter and audit benefit elections in HRIS systems to ensure accuracy and compliance
Collaborate with CEO on benefit enrollment, timelines and communication