Human Resources Coordinator

Silgan Plastics•Flora, IL

About The Position

SUMMARY DESCRIPTION: Supports the HR Business Partner in assisting with the day-to-day human resources operations for the Flora plant. Plant. The HR Coordinator manages the administration of the HR policies, procedures and programs including facility safety. Originates and leads HR practices and objectives that will provide an employee-oriented, high-performance culture. MAJOR RESPONSIBILITIES: Development of the Human Resources Department Assists with the development and administration of programs, procedures, and guidelines to help align the workforce with the strategic goals of the company. Participates in developing department goals, objectives, and systems. Participates in administrative staff meetings and attends other meetings/seminars. Assists with the monitoring the annual HR budget. Human Resource Information Systems Maintains Workday (HCM) for the Flora Plant. Prepares and analyzes reports that are necessary to carry out the functions of the department and company. Prepares periodic reports for management, as necessary or requested. Fully utilizes Human Resources software to the company's advantage. Processes weekly payroll for Flora plant. Partners with accounting and corporate payroll to maintain the payroll data base. Training and Development Assists with the implementation of the performance management system that includes performance development plans (PDPs), employee development programs and safety programs. Assists with the establishment of an in-house employee training system that addresses company training needs including training needs assessment, new employee onboarding, management development, production cross-training, safety, the measurement of training impact, and training transfer. Assists managers with the selection and contracting of external training programs and consultants. Provides necessary education and materials to managers and employees including workshops, manuals, employee handbooks, and standardized reports. Maintains employee training records. Employment Supports the recruitment process for hourly and salaried employees using the procedures necessary to recruit and hire a superior workforce. Conducts the recruiting planning meetings when needed staff is identified. Reviews resumes for all candidates and interview nonexempt candidates for employment. Serves on employee selection meetings and the safety committee. Employee Relations Assists with the development of Human Resources policies for the company regarding employee relations and safety. Partners with management to communicate Human Resources/Safety policies, procedures, programs and laws. Recommends employee relations practices necessary to establish a positive employer-employee relationship and promote a high level of employee morale and motivation. Participates in the conduct of investigations when employee complaints or concerns are brought forth. Advises managers and supervisors about the steps in the progressive discipline system of the company. Counsels managers on employment issues. Safety Maintains the Corporate Safety Manual for the site. Ensures that site specific programs are written and maintained. Assists with the implementation of company safety and health programs. Tracks and posts OSHA-required data and files reports. Ensures all monthly safety training is completed and documented for all members of the staff. Maintains and completes all monthly safety statistics for the facility. Actively promotes and engages a culture of safety. Benefits Provides day-to-day benefits administration services. Assist employees with any claim issues. Develops and schedules benefits onboarding and completes open enrollment annually. Reviews and files workers compensation claims in software tracking system (Risx-Facs) and works with Gallagher Bassett on claims management. Recommends changes in benefits offered, especially new benefits aimed at employee satisfaction and retention. Legal Compliance Complies with all existing governmental and labor legal and government reporting requirements including any related to the Equal Employment Opportunity (EEO), the Americans With Disabilities Act (ADA), theFamily and Medical Leave Act (FMLA), Employee Retirement Income Security Act (ERISA), the Department ofLabor, worker compensation, the Occupational Safety and Health Administration (OSHA), and so forth. Maintains minimal company exposure to lawsuits. Protects the interests of employees and the company in accordance with company Human Resources policies and governmental laws and regulations. Organization Development Assists with the carrying out of a company-wide process of organization development that addresses issues such as succession planning, superior workforce development, key employee retention, organization design, and change management. Assists with employee communication and feedback through such avenues as company meetings, suggestion programs, employee satisfaction surveys, newsletters, employee focus groups, one-on-one meetings, and Intranet use. Helps monitor the organization’s culture so that it supports the attainment of the company's goals and promotes employee satisfaction. Assists with the company-wide committees including the wellness, training, environmental health and safety, activity, and culture and communications committees.

Requirements

High School Degree or GED
3 years of HR experience in a manufacturing environment.
Payroll processing experience.
General knowledge of employment laws and practices.
Experience in workers compensation claim processing and legalities
Excellent computer skills in a Microsoft Office environment.
Effective oral and written communication.
Excellent interpersonal and coaching skills.
Evidence of the practice of a high level of confidentiality.
Excellent organizational skills.

Nice To Haves

Bachelor’s Degree in HR, Business or equivalent
PHR Certification
5 plus years of HR leadership experience in a manufacturing environment.
Payroll processing experience using Kronos and Workday.

Responsibilities

Development of the Human Resources Department Assists with the development and administration of programs, procedures, and guidelines to help align the workforce with the strategic goals of the company.
Participates in developing department goals, objectives, and systems.
Participates in administrative staff meetings and attends other meetings/seminars.
Assists with the monitoring the annual HR budget.
Maintains Workday (HCM) for the Flora Plant.
Prepares and analyzes reports that are necessary to carry out the functions of the department and company.
Prepares periodic reports for management, as necessary or requested.
Fully utilizes Human Resources software to the company's advantage.
Processes weekly payroll for Flora plant.
Partners with accounting and corporate payroll to maintain the payroll data base.
Assists with the implementation of the performance management system that includes performance development plans (PDPs), employee development programs and safety programs.
Assists with the establishment of an in-house employee training system that addresses company training needs including training needs assessment, new employee onboarding, management development, production cross-training, safety, the measurement of training impact, and training transfer.
Assists managers with the selection and contracting of external training programs and consultants.
Provides necessary education and materials to managers and employees including workshops, manuals, employee handbooks, and standardized reports.
Maintains employee training records.
Supports the recruitment process for hourly and salaried employees using the procedures necessary to recruit and hire a superior workforce.
Conducts the recruiting planning meetings when needed staff is identified.
Reviews resumes for all candidates and interview nonexempt candidates for employment.
Serves on employee selection meetings and the safety committee.
Assists with the development of Human Resources policies for the company regarding employee relations and safety.
Partners with management to communicate Human Resources/Safety policies, procedures, programs and laws.
Recommends employee relations practices necessary to establish a positive employer-employee relationship and promote a high level of employee morale and motivation.
Participates in the conduct of investigations when employee complaints or concerns are brought forth.
Advises managers and supervisors about the steps in the progressive discipline system of the company.
Counsels managers on employment issues.
Maintains the Corporate Safety Manual for the site.
Ensures that site specific programs are written and maintained.
Assists with the implementation of company safety and health programs.
Tracks and posts OSHA-required data and files reports.
Ensures all monthly safety training is completed and documented for all members of the staff.
Maintains and completes all monthly safety statistics for the facility.
Actively promotes and engages a culture of safety.
Provides day-to-day benefits administration services.
Assist employees with any claim issues.
Develops and schedules benefits onboarding and completes open enrollment annually.
Reviews and files workers compensation claims in software tracking system (Risx-Facs) and works with Gallagher Bassett on claims management.
Recommends changes in benefits offered, especially new benefits aimed at employee satisfaction and retention.
Complies with all existing governmental and labor legal and government reporting requirements including any related to the Equal Employment Opportunity (EEO), the Americans With Disabilities Act (ADA), theFamily and Medical Leave Act (FMLA), Employee Retirement Income Security Act (ERISA), the Department ofLabor, worker compensation, the Occupational Safety and Health Administration (OSHA), and so forth.
Maintains minimal company exposure to lawsuits.
Protects the interests of employees and the company in accordance with company Human Resources policies and governmental laws and regulations.
Assists with the carrying out of a company-wide process of organization development that addresses issues such as succession planning, superior workforce development, key employee retention, organization design, and change management.
Assists with employee communication and feedback through such avenues as company meetings, suggestion programs, employee satisfaction surveys, newsletters, employee focus groups, one-on-one meetings, and Intranet use.
Helps monitor the organization’s culture so that it supports the attainment of the company's goals and promotes employee satisfaction.
Assists with the company-wide committees including the wellness, training, environmental health and safety, activity, and culture and communications committees.