Human Resources Coordinator

Amalgamated Bank•New York, NY

25d

About The Position

Purpose of Position: Provide administrative support across the Human Resources Department Essential Job Functions: Participate in the talent acquisition rotation process for onboarding new hires, which includes providing a benefits overview, processing new hire paperwork, and entry into HRIS and E-Verify systemManage all candidate communications and information to ensure a positive candidate experience throughout the recruitment and onboarding processMonitor employee relations activities:Run attendance and lateness reports biweeklyDraft attendance and lateness disciplinary memo for union employeesSend LOPD log to Chief Shop Steward monthlyMonitor probationary employment period for union staff; ensure the timely return of Probation ReportsSend temp log to Chief Shop Steward monthlyRun reports and research issues on an as needed basisTrack annual and new hire Company Policies and maintain Attestation list.Run and distribute reports for various departments/purposes on an as scheduled and as needed basis.Complete employment verifications.Process and reconcile miscellaneous HR department bills, including the department credit card.Assist in the pension request process and liaise with pension plan administrator, i.e. processing pension calculation requests, running census reportsParticipate in payroll review process as needed.Facilitate background checks.Initiate new hires, promotions, transfers and terminations in the Information Security system.Maintain Organizational Charts and distribute monthly.Run and distribute reports for various departments/purposes on an as scheduled and as needed basis, including new hires, terminations, promotions, and transfers bi-weekly and executive reports monthly.Track interns, consultants, and temporary workers, maintaining communications with managers on their effective dates.Disciplinary & Warning Log TrackingTracking Two-Week Mandatory Leave for all employeesManage labor law posters process, including liaising with the vendor and distributing updates to the various Bank locationsManage the bereavement notification requestRespond to the unemployment requestScan and file paperworkSupport Amalgamated Banks screening/check in process as neededBack-up colleagues as neededOther HR duties as assigned Knowledge, Skills and Experience Requirements: Bachelors degree or equivalent experienceMinimum of 1-3 years of Human Resources experienceExperience with payroll systems a plusExperience with HRIS reporting preferredExcellent computer skills including proficiency in Word, Excel and PowerPointGood verbal, written communication and presentation skillsSelf-assured and have a high tolerance for ambiguity and shifting priorities at any given timeSuccessfully works independently and coordinate multiple tasks with strong teamwork aptitudeMust have high level of interpersonal skills to handle sensitive and confidential situations/information while demonstrating diplomacyStrong attention to detail and problem-solving skills

Requirements

Bachelors degree or equivalent experience
Minimum of 1-3 years of Human Resources experience
Excellent computer skills including proficiency in Word, Excel and PowerPoint
Good verbal, written communication and presentation skills
Self-assured and have a high tolerance for ambiguity and shifting priorities at any given time
Successfully works independently and coordinate multiple tasks with strong teamwork aptitude
Must have high level of interpersonal skills to handle sensitive and confidential situations/information while demonstrating diplomacy
Strong attention to detail and problem-solving skills

Nice To Haves

Experience with payroll systems a plus
Experience with HRIS reporting preferred

Responsibilities

Participate in the talent acquisition rotation process for onboarding new hires, which includes providing a benefits overview, processing new hire paperwork, and entry into HRIS and E-Verify system
Manage all candidate communications and information to ensure a positive candidate experience throughout the recruitment and onboarding process
Monitor employee relations activities
Run attendance and lateness reports biweekly
Draft attendance and lateness disciplinary memo for union employees
Send LOPD log to Chief Shop Steward monthly
Monitor probationary employment period for union staff; ensure the timely return of Probation Reports
Send temp log to Chief Shop Steward monthly
Run reports and research issues on an as needed basis
Track annual and new hire Company Policies and maintain Attestation list.
Run and distribute reports for various departments/purposes on an as scheduled and as needed basis.
Complete employment verifications.
Process and reconcile miscellaneous HR department bills, including the department credit card.
Assist in the pension request process and liaise with pension plan administrator, i.e. processing pension calculation requests, running census reports
Participate in payroll review process as needed.
Facilitate background checks.
Initiate new hires, promotions, transfers and terminations in the Information Security system.
Maintain Organizational Charts and distribute monthly.
Run and distribute reports for various departments/purposes on an as scheduled and as needed basis, including new hires, terminations, promotions, and transfers bi-weekly and executive reports monthly.
Track interns, consultants, and temporary workers, maintaining communications with managers on their effective dates.
Disciplinary & Warning Log Tracking
Tracking Two-Week Mandatory Leave for all employees
Manage labor law posters process, including liaising with the vendor and distributing updates to the various Bank locations
Manage the bereavement notification request
Respond to the unemployment request
Scan and file paperwork
Support Amalgamated Banks screening/check in process as needed
Back-up colleagues as needed
Other HR duties as assigned