Human Resources Coordinator

Imagine!

9d•Onsite

About The Position

The Human Resources Coordinator supports the daily operations of the Human Resources Department at Imagine! by performing a wide range of administrative, coordination, and recruitment duties. This position plays a key role in ensuring smooth HR processes, maintaining accurate employee records, and providing exceptional service to internal and external stakeholders.

Requirements

Ability to work independently.
Effective written and verbal communication skills with individuals and groups at all professional levels.
Effective and creative negotiator and problem solver.
Exceptional organization and collaboration skills.
Strong attention to detail and organizational skills.
Ability to handle sensitive and confidential information appropriately.
Proficiency in Microsoft Office Suite and experience with HRIS systems preferred.
Intermediate skills in Excel and PowerPoint.
High comfort with delivering presentations to groups of various size.
Ability to prioritize tasks and manage multiple deadlines in a fast-paced environment.
Customer service mindset and collaborative approach to teamwork.
High School diploma or GED required.
Minimum of one year of HR or administrative experience required or an equivalent combination of education and experience.

Nice To Haves

Associate’s degree in Human Resources, Business Administration, or related field preferred.
Certification such as aPHR, or other HR related certification highly preferred.
Bi-lingual in Spanish a plus

Responsibilities

Create and distribute the weekly HR email highlighting current open positions.
Send weekly communication to hiring managers, IT, and LMS regarding potential new hires.
Send weekly updates regarding employee terminations.
Process and maintain accurate documentation for Leaves of Absence, Workers’ Compensation, Unemployment claims, Training and Education, Certifications, and Employee files
Maintain and process employee changes in the HRIS system.
Ensure all personnel files meet company, state, and federal standards.
Ensure all benefit systems and records are kept current and accurate.
Be the point of contact for employees needing benefit assistance
Ensure benefit transitions are processed timely and the employee kept up to date
Process Wellness Reimbursement Requests in accordance with program policy
Oversee Anniversary/Birthday and Referral Bonus programs
Assist with recruitment and onboarding of new hires, including processing all paperwork, background checks, and reference checks.
Support screening and initial review of job candidates.
Conduct new hire orientations and ensure a positive onboarding experience.
Maintain the highest level of confidentiality and professionalism in all HR matters.
Provide administrative support for Imagine!’s Culture Club, including scheduling, communication, and event coordination.
Perform background checks and reference checks for volunteers, interns, and others as directed.
Perform general administrative HR tasks and other duties as assigned.