Human Resources Coordinator

Otto Aerospace • Jacksonville, FL

16d • Hybrid

About The Position

The HR Coordinator provides essential administrative support across most major HR functions, onboarding, benefits administration, record management , and HR related Projects. They ensure compliance with labor laws while fostering a positive workplace culture and addressing employee inquiries.
This HR Coordinator will be the department's on-site representative and first contact for employees, promoting open communication and trust in HR. Reporting to the HR Manager or Director, the Coordinator helps oversee daily operations and the employee lifecycle, including onboarding, retention, and adherence to policies.
This is an ideal role for a recent graduate looking to start their HR career. This position is a good fit for an organized, personable candidate eager for hands-on experience and meaningful impact at our Jacksonville, FL location.

Requirements

• High School Diploma is required
• 1–3 years of experience in an HR or administrative role is preferred, but recent graduates with strong internship experience are encouraged to apply.
• Skilled in Microsoft Office Suite (Excel, Word, PowerPoint).
• Must demonstrate basic proficiency in Excel (pivot tables and VLOOKUPs).
• Communication: Exceptional verbal and written communication skills, with the ability to interact professionally at all levels of the organization.
• Customer Service: A genuine passion for helping employees; serving the team is the top priority.
• Confidentiality: Ability to handle sensitive employee information with absolute discretion and integrity.
• Organization: High level of attention to detail and the ability to multitask effectively in a fast-paced environment.
• Interpersonal Skills: A personable and empathetic demeanor to effectively manage and nurture employee relationships.

Nice To Haves

• Bachelor's degree in human resources, Business Administration, or a related field is strongly preferred.
• Familiarity with HR software like Workday is a plus.

Responsibilities

• Manage the end-to-end onboarding process: send welcome emails and ensure all new-hire paperwork is completed accurately and filed promptly
• Follow the onboarding checklist, process background checks, and E-Verify promptly
• Create and set up Workday accounts and benefits for new employees if needed
• Process employee terminations and updating the corresponding departments
• Maintain accurate digital and physical employee files in a consistent and organized manner to ensure easy retrieval
• Update Workday and all other platforms with correct employee information, including job and salary changes
• Understand and help apply company policies as outlined in the employee handbook
• Assist in developing, documenting, and maintaining guides and SOPs for Key HR processes
• Serve as a friendly liaison between employees and the benefits team, applying basic benefits knowledge to assist with employee questions regarding insurance and perks
• Support monthly, quarterly, and annual benefit audits and assist with benefits-related projects
• Assist the payroll team by auditing absence, and hourly timesheets as needed and providing employees with pay slips or W-2s upon request.
• Other duties as required

Benefits

• Otto Aerospace provides a robust benefits package that includes competitive salaries, subsidized medical, dental, and vision coverage, 401(k) opportunities, paid short term disability, voluntary long-term disability and additional term life, with 15 paid days off, 13 paid company holidays, and paid sick leave. Depending on seniority and role, some roles qualify for potential bonuses and stock options.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED