Human Resources Coordinator

Aston Carter•Sacramento, CA

1d•Onsite

About The Position

Our organization is a community-focused nonprofit healthcare provider dedicated to advancing health equity and improving access to quality care for underserved populations. Rooted in values of compassion, integrity, and respect, we serve our community through culturally responsive healthcare, education, and outreach. Our team is mission-driven, collaborative, and deeply committed to creating a welcoming and inclusive workplace where employees are supported, engaged, and empowered to make a meaningful impact. The Human Resources Coordinator supports day-to-day HR operations with a primary focus on pre-hire onboarding, new hire orientation, documentation management, and employee communications. This role serves as a key point of coordination between candidates, employees, managers, and internal partners, ensuring a smooth, compliant, and positive HR experience while maintaining strict confidentiality and accuracy across multiple systems.

Requirements

Minimum of 2 years of experience in a similar human resources or administrative role, or equivalent education in a related field.
Experience working with HRIS systems, specifically Paycom.
Proficiency with Microsoft Office Suite or related software.
Proficient with, or demonstrated ability to quickly learn, HRIS, payroll systems, and related applications.
Excellent verbal and written communication skills.
Strong interpersonal skills with the ability to manage sensitive and confidential situations with professionalism and discretion.
Excellent organizational skills and high attention to detail.
Ability to support payroll processes and HR administration tasks as needed.
Ability to build and maintain positive employee relations.
Ability to sit for prolonged periods while working at a computer.
Ability to lift up to 15 pounds as needed.

Nice To Haves

Experience working in an FQHC (Federally Qualified Health Center).
Experience with Compliatric or similar compliance-related systems.
Demonstrated strengths in communication and relationship building.
Ability to take initiative and work proactively with minimal supervision.
Strong planning and organizing capabilities to manage multiple tasks and deadlines.
Customer-focused mindset with a commitment to supporting employees and internal partners.
Strategic thinking skills to help improve HR processes and employee experience.
Experience in HR support, HR administration, and HRIS operations.
Exposure to payroll processes and reporting.
Alignment with a nonprofit healthcare mission focused on health equity, community service, and long-term impact.

Responsibilities

Own the full pre-hire process, including sending first-day email communications to new hires and internal stakeholders.
Submit IT tickets and coordinate the preparation and distribution of new hire spreadsheets and related information.
Communicate start dates and onboarding details clearly and promptly with internal partners.
Request, monitor, and track pre-hire screenings to ensure timely and compliant completion.
Manage ongoing pre-hire communication with candidates, providing clear expectations and responsive support.
Create and maintain new hire profiles in HR systems, including Paycom, Mineral, and other HRIS platforms.
Provide general clerical and HR administrative support as needed across the HR function.
Schedule, coordinate, and set up logistics for new hire orientation sessions.
Facilitate new hire orientation, ensuring a welcoming and informative experience for employees.
Collect, review, and retain new hire documentation, ensuring completeness, accuracy, and compliance.
Provide warm handoffs to hiring managers to support a smooth transition from onboarding to the department.
Create new employee files and maintain HR and employee records with a high level of organization and confidentiality.
File documentation in a timely manner and manage records across multiple systems.
Track compliance-related documentation and ensure records meet regulatory and organizational standards.
Serve as backup support for Payroll and assist with recurring monthly tracking and reporting duties typically handled by the HR Analyst.
Distribute time-sensitive HR materials, including employee checks, tax documentation, monthly parking passes, 403(b) documents, and recognition cards.
Ensure confidential and time-critical HR mail is properly delivered, tracked, and received.
Manage the creation, content coordination, and distribution of the monthly employee newsletter.
Assist with planning and executing special events such as open enrollment, organization-wide meetings, employee recognition events, surprise and delight initiatives, and holiday parties.
Ensure compliance with applicable state and federal laws and regulations relevant to the role, including HIPAA, sexual harassment prevention requirements, scope of practice guidelines, OSHA, and SCAR reporting.
Communicate effectively with employees, managers, and internal partners to support strong relationships and a positive employee experience.
Demonstrate strong customer focus by responding promptly and professionally to HR-related inquiries.
Apply attention to detail and strong planning and organizing skills in all HR processes and documentation.