Human Resources Coordinator

Stock Yards Bank & Trust•Louisville, KY

About The Position

Coordinates/assists in several HR functions, including new hire process and onboarding, internal job and compensation changes, transfers, personal information changes and assists HR Administrative Manager with terminations, NMLS administration, office administration, and other duties as assigned.

Requirements

High school diploma or GED
3+ years’ experience in a high-volume office setting
Proficient in Microsoft Applications, to include Word and Excel
Excellent organizational skills and attention to detail to handle multiple tasks and responsibilities within strict time constraints.
Excellent verbal and written communication skills
Professional appearance and demeanor to include the ability to manage highly- sensitive and confidential information with absolute discretion, ensuring compliance with company policies and legal regulations.

Nice To Haves

Human resource and/or payroll administration and HRIS system experience preferred, preferably with Dayforce HCM.

Responsibilities

Assists Recruiters with new hire and internal job/comp changes by auditing information and completing (Dayforce) HRIS system encoding. Forwards appropriate documents to Payroll.
Initiates online Employee Change Request (ECR) forms for network, software and technology setup, sends information to Facilities and Security for new hire name plates/teller supplies and badge access, and assigns parking decals.
Sends Welcome Emails to new employees with their schedule for their first day, New Employee Orientation, SYB&T Network and Security Training.
Facilitates network and computer systems login access and overview for employees starting in Louisville on off-cycle (non-NEO) dates.
Works with department managers to coordinate onboarding tasks for off-cycle new hires who are starting in different markets.
Monitors (Dayforce) Onboarding module to confirm new employees have completed necessary forms on time and have signed all HR policies.
Responsible for electronic I9 / E-Verify process (Dayforce/First Advantage), which includes reviewing forms completed by a non-HR company representative and then submitting to E-Verify. Completes annual audits and disposes of forms that have exceeded retention requirements.
Add or remove employees from HR-owned email groups.
Creates the attendee sign-in sheets, orders lunches, welcomes employees upon arrival, collects/reviews I9 documents, and then assists employees with Network and Dayforce logins so they can sign off on their onboarding HR polices. Takes badge pictures and creates badges, if needed.
Reviews and/or encodes new hire, internal job and compensation changes, PTO plans, personal-related changes, and security role changes, based on Payroll’s appropriate encoding schedule for bi-weekly, semi-monthly, and monthly pay cycles. Communicates employee changes with appropriate HR staff and other departments as needed. Runs reports and audits database information. Resets passwords.
Provides back-up to the Eastpoint Building Receptionist. Answer phone and email inquiries and forward to appropriate HR employee(s). Assists with ordering office supplies, printer maintenance requests, maintenance of HR-owned e-mail distribution lists, and record retention. May assist with employment verifications (both verbal and written) and with the annual Affirmative Action Plan mailing.
Assists with updating a Future Terms List, sends out a Separation of Employment information email to employees and their managers, and a Termination Notification email after an employee’s last day worked. Upload appropriate term documents into the employee’s electronic record. Sends out a reminder letter and copy of Non-Solicit to termed Officers and above by certified mail, if requested by Chief Human Resources Officer.
Assists with enrolling applicable employees into the NMLS Federal system, terming registrations upon the end of employment, and coordinating the annual renewal process and any acquisition transfers, if applicable.
Coordinates the CEO’s New Employee Breakfast in Louisville and works with outer market contacts for theirs, by identifying eligible employees and securing dates with the CEO’s Executive Assistant. Assists with providing information for internal audits and with other projects as needed.