Human Resources Associate I - Part Time

AAON, Inc.•Tulsa, OK

27d•Onsite

About The Position

Job Summary: The Human Resources Associate I supports the HR department in various administrative and operational tasks. This role is crucial for ensuring smooth HR operations and effective communication within the organization. This position is ideal for someone who is passionate about supporting HR operations and fostering a positive work environment. Essential Job Duties and Responsibilities: Serve as the first point of contact for the HR department Answer the HR main phone line, directing calls to the appropriate person, assisting callers and/or taking messages Assist with onboarding processes, including preparing new hire documentation & coordinating orientation schedules Order meals for meetings including weekly orientation Maintain accurate employee records in the HR databases Support recruitment efforts by coordinating interviews Respond to employee inquiries regarding company policies and procedures Help coordinate employee engagement activities such as retirement celebrations Process invoices and receipts that require HR approval Ensure the main lobby, HR conference rooms, and HR lobby are well-maintained Perform general administrative tasks such as ordering office supplies and filing Work on special projects as assigned Education and Experience Requirements: High school diploma or GED Previous experience in HR or an administrative role is a plus Bilingual in Spanish is a plus Knowledge, Skills, and Abilities: Demonstrate a self-starting attitude and a strong ability to take initiative Excellent communication and interpersonal skills, with the ability to build relationships and collaborate effectively with team members at all levels Ability to prioritize and manage multiple projects Strong organizational abilities and attention to detail Must have the ability to maintain confidentiality and handle sensitive information with discretion Work Environment: Work is performed in a climate-controlled office setting Prolonged periods sitting at a desk and working on a computer Disclaimer: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at a time with or without notice. This job description is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. The company reserves the right to revise this job description at any time. The employee must be able to perform the essential functions of the position satisfactorily. If requested, reasonable accommodations may be made to enable employees with disabilities to perform the essential functions of the job, absent undue hardship. At AAON, we are driven by a commitment to innovation and sustainability. Since 1988, we have been at the forefront of the HVAC industry, providing cutting-edge solutions for commercial and industrial indoor environments. Our dedication to designing and manufacturing highly configurable equipment ensures that we meet the exact needs of our clients, delivering unparalleled efficiency, performance, and long-term value. Join us in our mission to create a cleaner and more sustainable future.

Requirements

High school diploma or GED
Demonstrate a self-starting attitude and a strong ability to take initiative
Excellent communication and interpersonal skills, with the ability to build relationships and collaborate effectively with team members at all levels
Ability to prioritize and manage multiple projects
Strong organizational abilities and attention to detail
Must have the ability to maintain confidentiality and handle sensitive information with discretion

Nice To Haves

Previous experience in HR or an administrative role is a plus
Bilingual in Spanish is a plus

Responsibilities

Serve as the first point of contact for the HR department
Answer the HR main phone line, directing calls to the appropriate person, assisting callers and/or taking messages
Assist with onboarding processes, including preparing new hire documentation & coordinating orientation schedules
Order meals for meetings including weekly orientation
Maintain accurate employee records in the HR databases
Support recruitment efforts by coordinating interviews
Respond to employee inquiries regarding company policies and procedures
Help coordinate employee engagement activities such as retirement celebrations
Process invoices and receipts that require HR approval
Ensure the main lobby, HR conference rooms, and HR lobby are well-maintained
Perform general administrative tasks such as ordering office supplies and filing
Work on special projects as assigned