Human Resources Assistant (Full Time) Hacienda Hotel by Best Western Old Town San Diego
About The Position
WS Management is seeking a highly organized, detail-driven Human Resources Assistant to support our growing portfolio of hotels. This position is based at the Best Western Plus Hacienda Hotel and serves as both a corporate HR support role and the on-property HR presence.This is a critical role for someone who takes pride in organization, documentation, and follow-through, while also enjoying being a go-to resource for employees on property.The HR Assistant will work closely with the Director of HR and property leadership to ensure personnel files, compliance, onboarding, and HR processes are accurate, complete, and audit-ready at all times. If you thrive in a fast-paced environment, enjoy keeping things structured and organized, and want to grow your career in Human Resources - this is an excellent opportunity.
Requirements
- Highly organized with strong attention to detail (this is critical for success)
- Ability to handle confidential information with professionalism and discretion
- Strong communication and interpersonal skills
- Ability to manage multiple priorities and meet deadlines
- Comfortable working in both an office setting and interacting with employees on property
- Proficient in Microsoft Office (Word, Excel, Outlook, Teams)
Nice To Haves
- Experience with HRIS systems preferred (Abacus/MyiSolved a plus)
- Associate's degree or equivalent experience preferred
- Prior administrative or HR support experience preferred
- Prior Hospitality experience.
Responsibilities
- Maintain accurate, complete, and audit-ready personnel files (digital and physical)
- Ensure all required documentation is collected, signed, and properly filed
- Perform routine HR file audits across the property and portfolio
- Support compliance with California labor and documentation requirements
- Serve as the on-property HR point of contact for employees
- Answer general HR questions related to policies, onboarding, and benefits
- Provide support in a professional, confidential, and approachable manner
- Escalate complex issues to the Director of HR as needed
- Assist the Director of HR with tracking compliance, investigations, and HR processes
- Maintain organized logs, trackers, and documentation systems
- Act as the primary record keeper for on-property HR activities, including: Employee conversations (as directed) Training attendance HR-related documentation and follow-up
- Assist with new hire onboarding and orientation
- Ensure all onboarding paperwork is completed accurately and timely
- Support employee engagement initiatives, meetings, and events
- Support HRIS (Abacus/MyiSolved/EP3) data entry and document tracking
- Assist with benefits coordination and vendor communication
- Provide administrative support to the HR department as needed
- Assist with HR audits, documentation reviews, and compliance tracking
- Ensure required postings, acknowledgments, and records are maintained
- Support documentation related to leaves of absence, investigations, and employee relations
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
Number of Employees
1-10 employees
