Human Resources Assistant
Colonial Security Services•Philadelphia, PA
•Onsite
About The Position
We are seeking a detail-oriented and proactive HR Assistant to support our Human Resources Department. This full-time position is ideal for someone who thrives in a fast-paced environment, enjoys helping employees through key processes, and is looking for a long-term growth opportunity within the organization.
Requirements
- High school diploma or equivalent; associate or bachelor's degree in Human Resources or related field preferred
- Previous administrative or HR experience required
- Minimum of 1-2 years of HR experience required
- Strong communication and interpersonal skills
- Ability to handle confidential information with discretion
- Excellent organizational skills and attention to detail
Responsibilities
- Manage onboarding for all new hires including processing in our HRIS and scheduling systems, running through E-verify, updating shared spreadsheets, and collecting required documents
- Send employee welcome letters
- Fully manage all incoming HR department phone calls; answer questions, provide support, and escalate to the HR Manager when needed
- Oversee and process employee payroll deductions (i.e. union dues or fees)
- Review and explain union dues/fees with new hires
- Respond to employment verification requests (with approval from HR Manager)
- Maintain accurate employee data within HRIS and scheduling systems
- Notify employees of time-off requests status
- Manage employee background checks through digital and manual formats
- Maintain organized employee personnel files and ensure I-9 compliance
- Maintain security license compliance
- Create and distribute company ID badges
- Perform additional HR/administrative duties as needed
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
