Human Resources Assistant

The Orthopaedic Center•Huntsville, AL

About The Position

Essential Duties and Responsibilities: Perform a wide variety of administrative and clerical support duties for the HR team Process employee requests and provide relevant information Assist in monitoring the general HR email inbox and respond to submitted questions Maintain the company's electronic/paper personnel files Provide assistance and support to payroll process Assist in distributing and monitoring employee performance evaluations and following up to ensure they are done in a timely manner Assist with the recruiting and onboarding process Facilitate new hire orientation when needed Update and maintain HR database including, but not limited to employee files, job board, benefits summary, and employee training Assist with the development of HR processes, policies, and systems Assist in maintaining the company Handbook and Benefit Guides Assist in reporting, maintaining, and monitoring workers' compensation of employees Assist with COBRA administration for group health plans Assist with FMLA and medical leave administration for group health plans Assist with ACA annual reporting Assist in benefit administration Must be able to perform a high volume of data entry in connection with job duties Assist in planning and coordinating special events and recognition programs for employees Review, code, and process invoices directly related to the HR Department Order office supplies for the HR team as needed Order and maintain new hire swag Schedule department meetings Other duties as assigned Job competencies: The qualified candidate must have the ability to perform the job successfully by demonstrating the following competencies: Oral communication – Speaks clearly and persuasively in positive or negative situations, demonstrates group presentation skills, and conducts productive meetings. Planning/Organization – Prioritizes and plans work activities, uses time efficiently, and develops realistic action plans to meet department deadlines. Problem Solving – Identifies and resolves problems in a timely manner and gathers and analyzes information skillfully. Quality Management – Looks for ways to improve and promote quality and demonstrates accuracy and thoroughness. Confidentiality – Works independently using discretion and diplomacy to accomplish objectives, priorities, and deadlines defined by the HR Director. Able to adapt to a fast-paced work environment Qualifications: High School Diploma or GED is required. Minimum 3 years of administrative office experience. Technologically savvy, with high proficiency in Microsoft Office and HRIS programs. (Microsoft Word, Excel, PowerPoint, SharePoint, UKG, Internet, Lawson) Must be detail-oriented with a high degree of accuracy. Must be able to multi-task, prioritize, and work successfully independently and as part of a team. Excellent communication skills, both oral and written Must maintain a strict, high level of confidentiality due to access to employee files and sensitive personal issues. Preferred Qualifications/Skills: 2-3 years of previous work experience in an HR Role, with some knowledge of principles and practices of human resources administration and emphasis on recruiting and payroll. Previous work experience in a fast-paced environment. Has a general concept of HR functions or HR related work processes Bachelor’s degree in human resources or related field Physical Demands: Must be able to use arms, hands, and fingers skillfully. Constant standing, walking, or sitting for long periods. Must be agile and able to work efficiently in space-limited areas. Consistently work at a productive pace. Must readily adapt to frequent treatment schedule changes.

Requirements

High School Diploma or GED is required.
Minimum 3 years of administrative office experience.
Technologically savvy, with high proficiency in Microsoft Office and HRIS programs. (Microsoft Word, Excel, PowerPoint, SharePoint, UKG, Internet, Lawson)
Must be detail-oriented with a high degree of accuracy.
Must be able to multi-task, prioritize, and work successfully independently and as part of a team.
Excellent communication skills, both oral and written
Must maintain a strict, high level of confidentiality due to access to employee files and sensitive personal issues.

Nice To Haves

2-3 years of previous work experience in an HR Role, with some knowledge of principles and practices of human resources administration and emphasis on recruiting and payroll.
Previous work experience in a fast-paced environment.
Has a general concept of HR functions or HR related work processes
Bachelor’s degree in human resources or related field

Responsibilities

Perform a wide variety of administrative and clerical support duties for the HR team
Process employee requests and provide relevant information
Assist in monitoring the general HR email inbox and respond to submitted questions
Maintain the company's electronic/paper personnel files
Provide assistance and support to payroll process
Assist in distributing and monitoring employee performance evaluations and following up to ensure they are done in a timely manner
Assist with the recruiting and onboarding process
Facilitate new hire orientation when needed
Update and maintain HR database including, but not limited to employee files, job board, benefits summary, and employee training
Assist with the development of HR processes, policies, and systems
Assist in maintaining the company Handbook and Benefit Guides
Assist in reporting, maintaining, and monitoring workers' compensation of employees
Assist with COBRA administration for group health plans
Assist with FMLA and medical leave administration for group health plans
Assist with ACA annual reporting
Assist in benefit administration
Must be able to perform a high volume of data entry in connection with job duties
Assist in planning and coordinating special events and recognition programs for employees
Review, code, and process invoices directly related to the HR Department
Order office supplies for the HR team as needed
Order and maintain new hire swag
Schedule department meetings
Other duties as assigned