Human Resources Assistant (B Shift)

The TJX Companies, Inc.•Woburn, MA

10d•$21 - $26•Onsite

About The Position

At TJX Companies, every day brings new opportunities for growth, exploration, and achievement. You’ll be part of our vibrant team that embraces diversity, fosters collaboration, and prioritizes your development. Whether you’re working in our four global Home Offices, Distribution Centers or Retail Stores—TJ Maxx, Marshalls, Homegoods, Homesense, Sierra, Winners, and TK Maxx, you’ll find abundant opportunities to learn, thrive, and make an impact. Come join our TJX family—a Fortune 100 company and the world’s leading off-price retailer. Job Description: JOB SUMMARY Responsible for the clerical/administration function within the HR department. Performs duties directly related to payroll, file administration, benefits, workers compensation, leaves of absence, unemployment and preparing reports associated with these functions. Counsels associates, responds to requests for information and completes the necessary HR related forms and documents. Interacts with Home Office and outside Vendors on a variety of HR related issues. Thursday – Sunday 7:00am – 5:30pm

Requirements

High School Diploma or equivalent work experience
Good organizational, communication and interpersonal skills
Knowledge of basic HR functions (payroll, files and benefits)
Knowledge of MS Excel, MS Word preferred
Knowledge of payroll systems preferred. (Kronos, Workday)
1-2 years related experience

Nice To Haves

Bilingual preferred
Previous experience in Human Resources and Payroll department.
Experience in administration in business office environment.

Responsibilities

Leave of Absence Management/Coordination
Update tracker as Associates leave and return to work.
Communicate expected return to work dates with Supervisors/Managers weekly.
Manage Associate LOA inquiries.
Time and Attendance Support
Updates and maintains the payroll system, petty cash and creates payroll adjustments/increases as well as completes calendar entries.
Transmits payroll in conjunction with Home Office.
Prints transaction reports and reconciles.
Audits payroll reports and makes corrections as necessary.
Stops payment of voided checks.
Prepares checks for distribution.
ADA Support
Schedule check-ins with HRBPs across shifts
Maintain ADA files and ensure copies have been made for medical files
Manage I-9 Reverification process
Track needed reverifications through Workday and Kronos.
Update reverification tracker for visibility.
Send out hard and soft memos to Associates’ supervisors.
Filing and tracking of various HR Functions:
Temporary Shift Transfers
Supporting recruitment and talent acquisition efforts for various roles
Coordinate GWA Recruitment, maintaining the tracker, scheduling all interviews on the front end to support the HRBP Is, and monitoring the prehire and background check process on the back end.
Inform LP of expected GWA interviews and new hires.
Complete physical new hire paperwork for all new hires.
Schedule interviews for home office hourly roles with the HRBP Is.
Assist HRBP Is in job posting process
Meet with union, create ASRs and copies of postings/seniority, follow up with supervisors.
Support Retention/Engagement efforts
Reaching out to terminated GWAs for exit interviews
Schedule home office hourly exit interviews
Conduct New Hire Engagement Meetings across shifts and maintain tracker
Updates and maintains the HRIS to include personnel files, profiles, new hire paperwork, bid acceptances and personnel change status. Tracks, maintains and prepares various lists and reports to include new hire evaluations, attendance (sick, vacation and holiday time), seniority and shift information, etc.
Coordinates the benefits program to include insurance, 401(k), leaves of absences, appointment tracking and follow-up. Counsels associates on benefit plans and provisions, and assists in completing claims and open enrollment forms.
Assists in new hire and benefit orientations for bilingual associates and assists with translations for associate relations, benefits and medical services matters. Assists training department with orientations and other classes as necessary.
Completes employment verifications, processes unemployment information and responds to wage verifications.
Interacts with Home Office on HR administrative issues and keeps the Human Resources Supervisor informed, as needed.
Participates in special projects as assigned.