Human Resources Assistant -Temporary

Penumbra • Roseville, CA

4d • $21 - $31 • Onsite

About The Position

As a Human Resources Assistant, you will play an integral role here at Penumbra providing human resources support, oversight, and management of our internal programs for leave of absences and accommodations. You will help ensure a productive and rewarding work environment for Penumbra employees. The incumbent supports day-to-day operations of the human resources functions and duties. The HR Assistant responsibilities include but not limited to onboarding, staffing coordination, filing and answering general routine questions promptly and accurately from employees. What You’ll Work On Provide support and answer routine questions and provide information, furnishing excellent customer service to employees and managers from onboarding to offboarding. Respond, update and close employee inquiries (through an employee response ticket system) or assign to subject matter experts. May conduct new employee orientation presentations to onboard new employees, ensuring the completion and accuracy of new hire documents including I-9s. Process and maintain all documentation required for new employees and provide assistance with benefits enrollment, timekeeping, and company policies. May prepare conversion documentation and/or other offer and change letters. Maintain and file confidential employee and employee files and databases, using HRIS software and Excel spreadsheets. Prepare organization charts, as needed. May provide support for training activities including tracking of Harassment Prevention and other training programs. Assist with hiring fairs and other outreach activities. Support the processing of terminations. Participate in special projects such as fundraising events and wellness initiatives. Respond to ad hoc information requests and prepare reports in support of HR and other departments.

Requirements

• An Associate Degree with 2+ years of related administrative experience, or an equivalent combination of education and experience
• Skill in performing accurate data entry, close attention to detail
• Customer service oriented, exhibits a positive mindset and approachable
• Excellent written, verbal and interpersonal communication skills, including empathy, patience and ability to communicate effectively across cultures
• Ability to communicate with all levels of the organization
• Proficiency with Microsoft Office tools
• Organized and able to prioritize assignments in a fast-paced multi-task environment
• Able to maintain discretion in matters of confidentiality
• Creative problem solver with “do whatever it takes to get the job done” approach

Nice To Haves

• Previous Human Resources and medical industry experience preferred
• General HRIS knowledge and proficiency preferred

Responsibilities

• Provide support and answer routine questions and provide information, furnishing excellent customer service to employees and managers from onboarding to offboarding.
• Respond, update and close employee inquiries (through an employee response ticket system) or assign to subject matter experts.
• May conduct new employee orientation presentations to onboard new employees, ensuring the completion and accuracy of new hire documents including I-9s.
• Process and maintain all documentation required for new employees and provide assistance with benefits enrollment, timekeeping, and company policies. May prepare conversion documentation and/or other offer and change letters.
• Maintain and file confidential employee and employee files and databases, using HRIS software and Excel spreadsheets.
• Prepare organization charts, as needed.
• May provide support for training activities including tracking of Harassment Prevention and other training programs.
• Assist with hiring fairs and other outreach activities.
• Support the processing of terminations.
• Participate in special projects such as fundraising events and wellness initiatives.
• Respond to ad hoc information requests and prepare reports in support of HR and other departments.

Benefits

• A collaborative teamwork environment where learning is constant, and performance is rewarded.
• The opportunity to be part of the team that is revolutionizing the treatment of some of the world's most devastating diseases.
• A generous benefits package for eligible employees that includes medical, dental, vision, life, AD&D, short and long-term disability insurance, 401(k) with employer match, paid parental leave, eleven paid company holidays per year, a minimum of fifteen days of accrued vacation per year, which increases with tenure, and paid sick time in compliance with applicable law(s).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree