Human Resources Assistant

YMCA of Greater Grand Rapids•Grand Rapids, MI

9d•$22 - $24

About The Position

The HR Assistant supports the day-to-day operations of the Human Resources department by coordinating administrative processes, maintaining HR systems, and supporting staff and leaders across the organization. This role serves as the operational backbone of the HR team, helping ensure smooth onboarding, compliance tracking, employee documentation, and HR system updates. By managing core administrative functions, the HR Assistant enables the Human Resources team to focus on strategic initiatives such as employee relations, talent acquisition and development, compensation, and organizational culture. The HR Assistant partners with HR leadership to support efficient processes across all areas of the department in service to employees throughout the YMCA of Greater Grand Rapids. This position offers an opportunity for professional growth within the HR field. The HR Assistant will gain exposure to a wide range of Human Resources functions and initiatives, building foundational knowledge and experience that can support advancement within the Human Resources profession. This position requires strong organizational and communication skills, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced, mission-driven environment.

Requirements

High school diploma or General Education Diploma (GED) required; Bachelor’s degree (BA, BS) in Human Resource Management preferred but not required
1 -3 years of administrative support, office management, or HR administration required
Strong human relation skills, oral and written communication skills, and organizational skills; a strong sense of time management; high attention to detail; and the ability to exercise discretion required. Strong proficiency with Microsoft applications including Excel and Word required. Ability to learn and operate Association HRIS systems.
Ability to interact with people of all ethnic backgrounds, ages and lifestyles.
Blood Borne Pathogen training
State of Michigan criminal background clearance (ICHAT)

Nice To Haves

Bachelor’s degree (BA, BS) in Human Resource Management preferred but not required

Responsibilities

Maintain employee personnel records and ensure accurate documentation within the HRIS system. Develop and maintain records retention procedures
Support onboarding processes including background checks, new hire documentation, system access, and training assignments.
Serve as a first point of contact for applicant and staff inquiries and route questions appropriately within the Human Resources team.
Support talent acquisition with posting internal and external job openings, screening applicants, attending career events, and maintaining applicant tracking systems.
Create and maintain HR forms, templates, and documentation used across the organization.
Maintain accurate electronic employee records within HR systems including Paylocity and internal tracking tools.
Complete internal and external employment verifications
Monitor compliance items such as training completion, certifications, background checks, and required documentation.
Assist with recurring HR and payroll audits and compliance processes. Support internal reporting related to employee data and HR processes.
Support in all aspects of the employee lifecycle
Coordinate onboarding logistics including scheduling orientation sessions and preparing new hire materials.
Support employee offboarding processes including documentation and system updates.
Provide administrative support for benefits administration and open enrollment processes.
Assist with recruitment coordination including scheduling interviews and candidate communication.
Provide operational support to the HR team including meeting coordination, document preparation, and internal communications.
Assist with HR projects such as recruitment coordination, event planning, engagement initiatives, system implementation, and departmental reporting.
Attend meetings as needed to support in HR representation and documentation.
Support leaders across the organization by ensuring HR processes run smoothly and efficiently
Perform additional duties as assigned to ensure the success of the YMCA and its mission-driven work.

Benefits

Free YMCA Family Membership – Enjoy full access to facilities & program discounts for you and your family!
20% Childcare Discount – Discount is off the regular rate for each child enrolled in a YMCA childcare program, excluding the infant room.
Comprehensive Medical Coverage – Up to 93% employer paid plan options through Blue Care Network.
Dental and Vision Insurance – low-cost coverage options.
Health Savings Account (HSA) – Receive up to $1,040 in employer contributions each year to help cover qualified medical expenses.
Generous Paid Time Off – Beginning with 3 weeks of PTO per year, plus 9 paid holidays.
Paid Parental Leave - Dedicated time off to support you during the arrival or adoption of a child.
Retirement Savings – 12% employer retirement contribution, no match requirement (upon eligibility) and a 403(b) savings plan.
Paid Disability Leave – short & long term disability coverage.
Life Insurance – employer paid life insurance, plus voluntary coverage for the entire family.
Optional Insurance – Customize your coverage with options like accident, hospital, pet, and legal insurance, plus more to fit your lifestyle and needs.
Pay on Demand – Access your earned wages before payday.
Professional Growth – Access to ongoing training, development programs, and career advancement opportunities.
Loan Forgiveness - Eligible employees can also take advantage of Public Service Loan Forgiveness (PSLF).
Employee Assistance Program (EAP) – Free, confidential resources and counseling for you and your family.