Human Resources Assistant

Superior Grocers•Santa Fe Springs, CA

7d•$20 - $23

About The Position

The Human Resources Assistant will perform administrative tasks and services to support effective and efficient operations of the Company’s human resources department.

Requirements

High School Diploma or its equivalent
Minimum of one year experience in professional office
Microsoft Office (Word, Excel, PowerPoint)
Excellent Communication Skills
Ability to multi-task
Bi-Lingual (Spanish and English)
Regular attendance and punctuality

Responsibilities

Create new personnel files.
Alphabetizing loose paperwork.
Retrieving rehire and terminated personnel files.
Compile personnel files for subpoena requests.
Prepare legal files.
Verifications of Employment - The Work Number, State/Federal Agency Requests, EDD.
Handle supply requests and distribute to department, including ensuring break room supplies are replenished.
Prepare and gather quarterly meal acknowledgement forms.
Answer/Direct phone calls from multi-line phone system.
Greet/Direct visitors.
Make conference room reservations for meetings/events.
Handle incoming and outgoing mail and packages via ups, FedEx, DHL, and ACC.
Contacting the correct person to assist the employees or visitors in the HR Lobby.
Collecting applications for employment from walk-in applicants and distributing to appropriate parties.
Company mail distribution.
Complete, prepare and enter data for reporting purposes, i.e. forms, spreadsheets LOA, EDD, and Warnings.
Process Disability and Paid Family Leave claims on a daily basis.
Respond to Unemployment Claims via Equifax.
Responsible for law compliance with FMLA/CFRA, ADA and other Leaves, and process all requests for time off.
Enter all warnings, suspensions, and till variances in the UKG system.
Enter changes of address, phone number, and emergency contacts in the UKG system.
Translating documents from English to Spanish and vice versa for the HR Department.
Complete, prepare and enter data for reporting purposes, i.e. forms, spreadsheets.
Assisting with employee acknowledgement forms – preparing packets for stores, auditing for completion.
Assisting with filing and organizing employee files.
Performing special assignments as requested.