Human Resources Assistant II

Catalina Foothills School District•Tucson, AZ

55d•$22 - $23•Onsite

About The Position

Under the immediate supervision of the Human Resources Manager, performs work of moderate difficulty coordinating employment functions and acting as a liaison with the district's substitute vendors.

Requirements

Knowledge of spreadsheets, word processing and financial/HR software
Knowledge of office practices, procedures and systems
Skill in accurately preparing, maintaining and proofing a variety of detailed employment records
Skill in organizing and prioritizing work and meeting established deadlines
Skill in performing data entry
Skill in communicating effectively, orally and in writing
Skill in establishing and maintaining effective working relationships with staff and administrators
High school diploma or GED and two (2) years of administrative experience, preferably in Human Resources.

Responsibilities

Maintains records for employees, including certified, classified, coaches, Community Schools, or volunteers, both electronic and paper
Acts as the primary liaison with the district's substitute vendors. Ensures that daily absences are filled during the early morning hours and updates the on-line substitute/absence management system.
Conducts orientations for new employees, ensuring that all necessary paperwork is completed and that employees receive appropriate policies and procedures. Also, prepares employee ID badges.
Assists with the preparation of personnel memoranda for the Governing Board with new hires, terminations, status changes, etc.
Generates and distributes periodic reports from the Human Resources Information System (database);
Routinely communicates and coordinates with the Payroll Office.
Recommends modifications to procedures when needed to ensure that processes and procedures run smoothly for the benefit of employees.
Answers routine HR questions from employees and prospective applicants.
Provides general support to the HR department.
Provides backup support to the District Office Receptionist, covering lunches and absences.
Performs other related duties as assigned.