Human Resources Administrative Assistant

HoganTaylor LLP • Tulsa, OK

16h

About The Position

At HoganTaylor, we're not just about numbers; we're about people. Our firm stands tall on the principles of unity, service, and dynamic, reflecting in everything we do. We are on the lookout for an HR Administrative Assistant who’s passionate about making a meaningful impact on our clients, our communities, and our team.

As an HR Administrative Assistant, you will work closely with the Human Resources team to support the day-to-day operations of key HR functions. This role plays an important part in helping our HR team deliver a seamless and positive experience for employees and candidates alike.

Requirements

• One year of administrative assistant or Human Resources experience preferred
• High school diploma required
• Strong ethical standards with the ability to handle confidential information appropriately
• Excellent organizational skills with strong attention to detail
• Ability to follow structured processes and manage multiple priorities
• Strong verbal and written communication skills
• Proficiency in Microsoft Office applications including Outlook, Word, and Excel
• Ability to work under deadlines and support a fast-paced team environment
• Ability to travel occasionally for firm events (less than 25%)

Responsibilities

• Support the HR Team. Provide administrative support across a variety of Human Resources functions while maintaining HoganTaylor’s core values and service standards.
• Keep Things Organized. Manage calendars, monitor emails as requested, and ensure timely scheduling, follow-ups, and coordination of HR-related activities.
• Coordinate Meaningful Moments. Assist in planning meetings, team gatherings, lunches, and offsite events by organizing logistics such as conference rooms, catering, and materials.
• Plan and Arrange Travel. Coordinate travel logistics including flights, hotels, and transportation for HR team members and firm-related events.
• Assist with Firm Initiatives. Help execute HR programs and initiatives such as the firm’s Anniversary Program, Wellness Initiative, and other employee engagement efforts.
• Support Internal Communications. Assist with formatting, proofreading, and maintaining HR documents and materials, including posting updates to the firm’s intranet.
• Maintain Records and Compliance. Support the organization and retention of personnel records while ensuring processes follow legal and compliance standards.
• Analyze and Assist with Data. Provide support with data review, reporting, and document updates as requested.
• Support Recruiting Efforts. Assist with recruiting logistics, interview scheduling, candidate records, and recruiting events.
• Help Create a Great First Impression. Support onboarding processes, including new hire system entries, documentation coordination, and onboarding communications.
• Contribute to HR Projects. Assist with a variety of HR projects that help improve processes and enhance the employee experience.

Benefits

• Reputation for Excellence: Join a team recognized as a Best Place to Work in Oklahoma and Arkansas and one of Accounting Today’s Best of the Best Firms. At HoganTaylor, you’ll be part of a firm known for exceptional client relationships and a standard of excellence.
• Meaningful Connections: Build deep relationships—not just with colleagues, but with clients and the communities we serve. At HT, people are at the center of everything we do.
• Purpose-Driven Culture: Be part of something bigger. Our commitment to service means you’ll have opportunities to give back, make an impact, and support the causes that matter to you.
• Innovation and Leadership: At HT, your voice matters. We believe everyone is a leader in their own right, and we encourage fresh ideas, diverse perspectives, and forward-thinking solutions. You won’t just have a seat at the table—you’ll help shape the conversation.
• Elevate Your Career: We invest in your growth. Our tailored, one-size-fits-one approach to learning and development puts you in the driver’s seat, giving you the tools and support to thrive personally and professionally.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED