Human Resources Administrative Assistant
About The Position
The Human Resources Administrative Assistant performs HR-related duties and office clerical tasks under the supervision of the Human Resources Director. This position supports a variety of human resources functions including maintaining employee records, responding to employment and personnel inquiries, tracking and monitoring employee training, providing onboarding and recruitment support, processing and onboarding volunteers, and performing general administrative functions for the Human Resources Department. This position is responsible for completing tasks in a timely and accurate manner.
Requirements
- Associate's degree in HR, Business Administration, or related field
- Two (2) years of experience in a human resource or administrative setting
- An equivalent combination of education and experience may substitute for the degree
Responsibilities
- Promote and live out the LifeSTEPS workplace values of integrity, innovation, empowerment, respect and personal growth in tandem with the oz principals.
- Follow all LifeSTEPS policies, procedures and guidelines.
- Maintain personnel records in Paycom Human Resource Information Systems (HRIS), electronic files, and physical files.
- Provide onboarding support, including processing and filing new employee onboarding documentation.
- Assist with new hire onboarding orientations.
- Maintain Form I-9 tracking, filing and retention; monitor forms for completeness and compliance.
- Monitor employee automobile insurance coverage; request new verification prior to expiration and update employee records accordingly.
- Support with training tracking, personnel monitoring and HR file auditing.
- Track and maintain LifeSTEPS equipment and property distributed to employees.
- Distribute welcome aboard packets to new employees.
- Track and acknowledge employee anniversaries, birthdays and the organization’s Employee of the Month.
- Order business cards for LifeSTEPS employees.
- Assist with maintenance of corporate and operations organization charts and employee directory.
- Track and maintain LifeSTEPS merchandise inventory and coordinate ordering.
- Process the onboarding of new volunteers with Regional Directors and Supervisors; maintain volunteers records in MyLifeSTEPS.org database and electronic files.
- Prepare routine correspondence including letters, memoranda, reports and notifications.
- Assist with processing garnishments, wage orders, and employment verifications, as needed.
- Answer incoming calls at the corporate office and direct calls to appropriate personnel.
- Greet visitors and guests at the corporate office and direct them to appropriate personnel.
- Support corporate office facility needs and coordinate with vendors for on-site maintenance.
- Maintain confidentiality of all Human Resources information to protect the organization and its employees.
- Support consistent application of human resources policies and procedures.
- Participate in administrative staff meetings and attend other meetings and seminars as assigned.
- Participate in development of department goals and objectives.
- Complete special projects as assigned.
Benefits
- Competitive pay based on skill and experience
- Paid Holidays
- Paid Sick Leave
- Employee Assistance Program
- Medical, Dental, Vision, and Life Insurance
- 401(k) plan
- Paid Time Off
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
Number of Employees
101-250 employees
