Human Resource Specialist- Payroll

Crossing Healthcare•Decatur, IL

21h•Onsite

About The Position

The HR Specialist position performs administrative functions related to Recruitment and staffing, Learning and Development, Performance Management and Company Culture. The HR specialist is responsible for maintaining the HRIS records, payroll process, benefit administration and other administrative tasks. The HR Specialist reports to the Chief of Facilities and People Officer and receives work directives from them.

Requirements

High level of proficiency with office equipment including computers, copiers, calculators and fax machines
Proficient telephone skills and pleasant speaking voice
Proficiency in Microsoft Word, Excel, Access, and Power Point
Superior verbal abilities including grammar, spelling and vocabulary
Ability to prioritize and organize work
Ability to communicate effectively with leadership and staff
Ability to work pleasantly with a wide variety of people
Ability to make decisions and solve problems
Ability to work under minimal supervision
Ability to remain calm under stressful conditions
Ability to speak and write fluently in English
Ability to maintain confidentiality
AA degree in pertinent fields with three years successful experience, or high school diploma and one to two years’ experience in the Payroll/HR field, or any similar combination of education and experience.

Responsibilities

Maintains HRIS records (proper identification, job descriptions, licensures and certifications, Affordable Care Act, etc.)
Establish and maintains employee payroll and timekeeping records
Maintains employee tax status, payroll deductions, year-end tax forms, and reconciliations
Processes payroll, processes and tracks manual checks and third-party sick payments
Maintains retirement and deferral changes in HRIS system
Processes personnel action forms, employee verifications
Compiles reports from the HRIS database as needed
Ensures onboarding process is completed prior to orientation of new hires
Assists in the Orientation process of new hires
Represents the Organizations values, goals, attitudes and practice
Responsible for maintenance of the Organizational chart and Employee Directory
Assists Leadership with recruitment and staffing processes
Assists in the administration of employee benefits, performance evaluations and compensation
Responsible for the assignments of all applicable Paycom Learning modules
Assists in the process and completion of FMLA, Short Term Disability, Workers Compensation claims and maintains OSHA reporting and posting requirements.
Prepares payroll/HR reports for meetings, audits, surveys, etc.
Maintains and tracks all pertinent licensures and certifications
Registers and maintains employee benefits, reconciles invoices for payment
Maintains all HR Policies in HRIS
Completes I-9, email, and NPDB once employees are hired
Maintains scheduling calendar for meeting rooms
Creates new reports, documents, forms and spreadsheets as needed to improve efficiencies
Tracks evaluations and check-ins for new hires, job transfers or probations
Responds to and resolves administrative inquiries and questions
Makes telephone calls and sends emails as directed by Administration
Operates all office machinery
Performs all other duties as assigned