Human Resources Specialist III

Arizona Court of Appeals • Phoenix, AZ

9d • $50,000 - $55,000 • Onsite

About The Position

Are you passionate about the human resources profession? The Court of Appeals, Division One, is seeking a dedicated Human Resource Specialist III to join its team. The ideal candidate will demonstrate exceptional customer service skills, a strong commitment to supporting employees, and a thorough understanding of compliance with employment laws and agency policies. The Human Resources III position focuses on key responsibilities such as recruiting, training, benefits administration, and general HR functions. The position provides essential support to the Clerk of the Courts office, the Staff Attorneys office, judges and their staff, as well as externs, all while maintaining the highest standards of professionalism and confidentiality. Your work will directly strengthen the agencys ability to serve employees effectively and operate with integrity.
SUMMARY: The HR Specialist plays a key role in supporting the organizations human resources operations by managing various administrative and strategic HR functions. The ideal candidate will have a strong background in recruitment, coupled with exposure to a wide range of HR specialties. These include managing FMLA processes, maintaining accurate records and filing systems, performing HRIS data entry, new hire orientation, coordinating training programs, assisting with performance management initiatives, and generating detailed reports and statistics. This position demands a proactive, organized, and detail-oriented professional who can balance multiple priorities while delivering exceptional service to employees, external customers, and management.

Requirements

• An associate's degree in human resources or a related field is required; relevant experience may substitute for education on a 2-for-1 basis.
• A minimum of two years of progressively responsible experience in human resources, customer service, data entry, general office assistance, or a closely related role; or an equivalent combination of education and experience that demonstrates comparable knowledge, skills, and abilities.
• Comprehensive understanding of records management principles including filing, records retention, proper storage of employee documents, medical records, and confidentiality procedures.
• Knowledge of labor laws.
• Knowledge of full cycle recruiting processes.
• Familiarity with Applicant Tracking Systems (ATS).
• In-depth knowledge of Human Resources Information Systems (HRIS).
• Understanding of statutes, court rules, and policies relevant to human resources functions.
• Proficient in Microsoft Office Suite applications, with expertise in Word, Excel, PowerPoint, and Outlook.
• Skilled in creating and managing Excel spreadsheets effectively.
• Strong oral and written communication skills for clear and professional interactions.
• Excellent reasoning and problem-solving capabilities.
• Skilled in analyzing, interpreting, and applying federal, state, county, and city regulations.
• Ability to work effectively under tight deadlines and high-pressure conditions.
• Ability to recognize when something is wrong or when an issue is likely to arise.
• Ability to read and comprehend statutes, court rules, and policies with accuracy.
• Capability to interact professionally with court personnel across all levels of the organization.
• Ability to work collaboratively within a team environment as well as independently.

Nice To Haves

• A bachelors degree in human resources management or a closely related field is preferred.
• More than three years of progressively responsible experience in a related role.
• Comprehensive understanding of payroll processes.
• Strong working knowledge of court procedures, court rules, and Arizona statutes.
• Familiarity with appellate court procedures and concepts.

Responsibilities

• Oversee and manage job postings within an applicant tracking system.
• Organize, maintain, and update recruitment files systematically.
• Monitor and maintain recruitment job board listings with accuracy.
• Anticipate hiring needs based on recruitment cycles, ensuring seamless execution.
• Facilitate and support new hire orientation programs.
• Create and manage comprehensive employee files.
• Prepare and process Personnel Action Forms (PAFs) efficiently.
• Update employee records, both manually and in an HRIS, to reflect hiring details or changes in employment status.
• Coordinate COJET training sessions and track employee transcripts
• Deliver prompt and professional responses to employee queries.
• Analyze personnel data reports to identify and rectify inaccuracies.
• Maintain accurate filing systems for personnel, recruitment and other HR documents.
• Provide support for leave tracking and other HR administrative needs as required.

Benefits

• The court provides an outstanding benefits package, which includes various options for medical and dental insurance, deferred compensation plans, flexible spending accounts, life insurance, and both long-term and short-term disability coverage.
• The courts leave policy offers ten paid holidays annually, along with vacation and sick leave accrual based on length of service.
• Additional perks include discounted bus fares and access to an employee assistance program.
• Enrollment in the Arizona State Retirement System (ASRS) is mandatory.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree