Copy of Human Resource Manager Certificated Staff

River Delta Unified School District•Rio Vista, CA

4d•Onsite

About The Position

Under the direction of the Superintendent or designee, the Human Resources Manager – Certificated Staff is responsible for the leadership, coordination, and oversight of all human resources functions related to certificated personnel. This position ensures compliance with federal and state laws, Education Code, and collective bargaining agreements while providing high-level support in recruitment, credentialing, staffing, employee relations, evaluation, policy implementation, and records management. The HR Manager serves as a strategic partner in planning and forecasting the district’s certificated staffing needs and ensures timely and efficient personnel services that support student achievement and district goals. The position also includes collaborative responsibilities with the Human Resources Manager – Classified Staff, including cross-training in each other's duties to provide consistent support and maintain operational continuity. This position may assume temporary responsibilities for classified HR functions during periods of absence or as needed to ensure uninterrupted service to the district.

Requirements

Five years of increasingly responsible clerical experience involving frequent public contact, preferably within the areas of school or public personnel administration.
Associate degree or minimum of 60 units from an accredited college or university with emphasis in Business OR an equivalent to completion of twelfth grade with a combination of experience and education from which comparable knowledge, skills, and abilities have been achieved, along with passing of district proficiency exam.
A valid First Aid and CPR certificate
Valid Driver’s License authorized for the State of California.
Passing of District Proficiency exam if an AA degree or higher is not held.

Nice To Haves

Two years of experience in a supervisory role (preferred).
Additional specialized in training in personnel administration or a related field is desirable.
Bilingual, oral and written in Spanish (preferred).
Prior experience working in a school district setting (preferred).

Responsibilities

Coordinate and manage all phases of certificated contracted and substitute recruitment and hiring processes in accordance with applicable Education Code, Title 5, Board policies, district policies, and collective bargaining agreements.
Post job openings using district-approved platforms; ensure postings meet legal requirements, accurately reflect position qualifications, and are accessible to diverse applicant pools.
Advertise open positions via EdJoin, Teamtailor, industry job boards, higher education partners, and all other platforms to maximize outreach and compliance.
Provide applicants with accurate information regarding credentialing, minimum qualifications, salary schedules, and terms of employment.
Screen applications for completeness, credential validity (including preliminary, clear, or intern status), minimum qualifications, and legally mandated authorizations.
Coordinate interview scheduling with hiring panels; facilitate equitable and confidential interview processes.
Prepare all interview-related documents, schedule candidate interviews, and maintain the Human Resources calendar with all HR-related activities, including interview panels, onboarding sessions, evaluation deadlines, and compliance timelines.
Conduct reference checks following district protocols and document results.
Determine salary placement based on verified education and experience in collaboration with the Superintendent or designee; calculate initial step and column placement per the certificated salary schedule.
Extend formal job offers to successful candidates, and issue intent-to-hire forms as applicable.
Conduct onboarding meetings for new certificated contracted and substitute hires to review district policies, Ed Code rights and responsibilities, bargaining unit agreements, mandated training, benefits enrollment, and credentialing procedures.
Ensure all onboarding documentation, including but not limited to I-9 verification, TB clearance, DOJ/FBI fingerprinting, credential verification, and required pre-employment training, are completed prior to start date.
Coordinate with school sites and departments to ensure a seamless start for new employees, including classroom assignments, technology access, staff systems entry, and on stie onboarding meeting.
Serve as the district liaison to the California Commission on Teacher Credentialing (CTC), County Office of Education, and higher education institutions for credentialing matters.
Monitor and verify employee credentials for validity, subject matter authorization, renewal timelines, and assignment compliance under Title 5 and Education Code.
Assist employees with credential applications, renewals, emergency permits, Certificate of Clearance, and credential-related questions.
Submit and track all emergency permits, waivers, and variable term waivers, ensuring accuracy and compliance with CTC regulations and Board resolutions.
Maintain up-to-date records on credential status in the district’s personnel system and coordinate credential audits.
Administer the annual Declaration of Need for Fully Qualified Educators and ensure Board approval.
Collaborate with Educational Services on assignment monitoring for CalSAAS reporting; address discrepancies and ensure appropriate authorizations for assignments.
Maintain records of advanced degrees, post-graduate units, and professional development for salary placement and compliance.
Assist in managing intern, pre-intern, and induction programs; track mentor assignments and communicate with county induction programs.
Prepare reports and updates to Cabinet, Board, and administrators regarding credentialing trends, renewal status, and compliance issues.
Provide technical expertise and guidance to administrators on certificated contracted and substitute employee matters including evaluation, discipline, and due process rights under Education Code.
Serve as a member of the District’s certificated collective bargaining team; participate in negotiations and assist with drafting proposals, contract language, implementation guidelines, and other necessary documents.
Handle confidential personnel matters, including employee complaints, conflict resolution, and grievances in accordance with Board policy and applicable labor agreements.
Conduct and document personnel investigations related to certificated contracted and substitute staff in compliance with legal standards, district policy, and bargaining agreements.
Respond to bargaining unit information requests (per Gov. Code 3540) and ensure timely and accurate delivery of requested data.
Provide guidance and coaching to site administrators regarding progressive discipline and performance management.
Coordinate with legal counsel, when needed, on complex employee relations matters involving potential liability or due process.
Monitor adherence to certificated evaluation timelines and content; ensure that deficiencies are documented and procedural due process is maintained.
Develop and maintain a certificated employee evaluation calendar in alignment with applicable collective bargaining agreements and district timelines.
Distribute evaluation schedules to site and district administrators and provide reminders for required submission dates.
Provide training and support to evaluators on using the evaluation tool, writing narrative assessments, and implementing improvement plans.
Ensure timely completion of evaluations and track compliance through HR systems; follow up with administrators to resolve outstanding or incomplete evaluations.
Maintain confidential evaluation records and monitor trends to identify potential needs for coaching or support.
Assist administrators with progressive discipline processes.
Support improvement plans for employees identified as needing support; ensure documentation is consistent with due process and legal defensibility.
Review, process, and track certificated employee leave requests, including FMLA, CFRA, parental leave, personal necessity, and other statutory and contractual leaves.
Manage leave request in absence management system and notify employees and payroll of approvals, denials, or needed documentation.
Coordinate return-to-work processes, interactive meetings, and reasonable accommodation requests in compliance with ADA and FEHA.
Assist with workers' compensation claims involving certificated contracted and substitute staff; act as liaison between employee, provider, and district.
Coordinate and manage all aspects of the certificated employee layoff process, including position analysis, seniority calculations, notice preparation, employee notifications, and participation in meetings, ensuring compliance with Education Code, collective bargaining agreements, and legal timelines.
Process unemployment claims; attend EDD hearings and submit supporting documentation.
Monitor and process employee status changes, transfers, resignations, and separations; conduct exit interviews and provide final employment documentation.
Prepare verifications of employment, years of service, and retirement service credit documents for CalSTRS, student loan agencies, and other requesting entities.
Review and approve all certificated employee "No Tell" submissions, vacation requests, and school business leave; verify that all school business travel has received prior authorization in accordance with district policies before the date of departure.
Prepare and distribute all required certificated contracted and substitute employee notifications, including intent-to-return forms, layoff notices, and other status-related communications, in compliance with Education Code and labor agreements.
Maintain and update personnel data systems including Staff and Student Information System, Employee Absence Management system, and payroll systems with employee information, assignments, credentials, and leave status.
Create and submit Employee Information Records (EIRs), Personnel Action Forms (PAFs), and Assignment Change Notices for payroll processing and position control accuracy.
Ensure credential, evaluation, and disciplinary records are securely maintained per Education Code and legal retention requirements.
Develop and revise Board policies and administrative regulations related to certificated personnel in collaboration with Superintendent and legal counsel.
Regularly review certificated job descriptions for accuracy and legal compliance, coordinate job description updates and new position proposals for Board approval.
Serve as Custodian of Records with DOJ for certificated contracted and substitute staff and manage all fingerprinting compliance.
Keeps abreast of personnel laws, policies, and regulations. Provides information and assistance to District staff and the public regarding Board, District, and State personnel policies, procedures, and processes.; direct and manages daily internal operations of the Personnel department.
Independently develops and generates letters, memoranda, emails, correspondence, handbooks, reports, and other related materials related to human resource programs and activities; distributes personnel related publications, newsletters, etc; disperses annual notifications to staff.
Maintains current knowledge of office technology, software, programs, practices related to current trends in personnel; operates a variety of office equipment including but not limited to a computer, copy machine, and printer.
Initiate and/or coordinate the revision of forms and documents used in the operational management of the personnel office to ensure compliance and up-to-date information.
Maintain and regularly update all certificated employee records and personnel files in accordance with district policy, Education Code, and state and federal records retention laws, ensuring accuracy, confidentiality, and accessibility.
Prepare and present certificated personnel-related Board agenda items including hires, leaves, retirements, and other employment actions.
Gather, verify, and submit district, state, and federal reports related to certificated contracted and substitute staff, including CalSAAS, CRDC, CBEDS, R2, and other mandated reports.
Track and coordinate all mandatory annual trainings (e.g., Mandated Reporter, OSHA, Title IX, Sexual Harassment Prevention) for compliance with education code, OSHA and insurance requirements, state, federal, and labor codes, and safety/health training and monitor staff completion records.
Create and distribute HR newsletters, handbooks, and onboarding documents to certificated employees.
Maintain open and timely communication with certificated contracted and substitute staff regarding HR processes, policy updates, and deadlines.
Develop templates and correspondence for various personnel actions, including disciplinary notices, letters of intent, and employment confirmations.
Responds to telephone, in-person, and written inquiries of personnel, the public, parents, governmental officials/representatives, private enterprise, etc. for the purpose of providing information and/or direction.
Develops responses to requests from the public and agencies for information for salary data, employment information and related matters.
Monitors assigned activities and critical timelines for the purpose of ensuring compliance with legal and/or administrative requirements, state and federal laws, rules and regulations related to personnel matters.
Gathers and analyzes data and prepares district, state, local, and federal reports related to personnel accordingly while maintaining compliance with deadline dates.
May serve as a member of the Superintendent’s Cabinet and participate in districtwide leadership meetings, strategic planning, and staffing reviews.
Collaborate with Business Services to ensure alignment between HR processes and payroll, budgeting, and position control.
Work with Business and Educational Services to plan staffing allocations, identify recruitment needs, and support instructional programs.
Supervise and provide ongoing professional development for HR support staff; ensure high standards of customer service and accountability.
Build relationships with outside organizations including universities, County Office of Education, and professional associations to support best practices in HR.
Collaborate with the Educational Services Department to plan, coordinate, and support in-service days for certificated staff, ensuring alignment with district goals and professional development needs.
Collaborate with the Human Resources Manager-Classified Staff to coordinate districtwide HR functions and ensure continuity of service during absences.
Cross-train on classified personnel procedures and provide support during high-volume periods or when classified HR staff are unavailable.
Develop desk manuals, workflow charts, and documentation of certificated HR processes to ensure business continuity and knowledge transfer.
Coordinate districtwide certificated employee recognition programs and initiatives, including but not limited to Certificated School Employee Week, Years of Service milestones, retirement acknowledgments, and other employee appreciation efforts.
Develop and maintain a calendar of recognition events and engagement initiatives to promote a positive work environment and employee morale.
Draft, review, and manage HR-related content for the district website and official social media platforms, ensuring accuracy, professionalism, and alignment with district branding guidelines.
Collaborate with site administrators and departments to collect and share stories, achievements, and celebrations highlighting certificated staff contributions.
Design and disseminate internal and external communication materials that promote employee engagement, upcoming events, and district-wide recognitions.
Partner with Communications, IT, and other departments to enhance digital engagement and streamline the publication of HR-related news, forms, and updates.
Maintain records and documentation of staff recognition, employee awards, and engagement activities for reporting and historical archiving purposes.
Opens, sorts, distributes, and answers mail related to personnel issues.
Updates and maintains various state and federal reports and files.
Performs related duties and responsibilities as required.