Human Resource & Finance Administrator

Seattle Children's Theatre • Seattle, WA

54d • Onsite

About The Position

The Human Resource & Finance Administrator supports Seattle Children’s Theatre’s financial and administrative operations by ensuring accurate and timely processing of data entry, payroll and accounts payable for a diverse workforce, including full-time, part-time, seasonal, temporary, casual and union employees. This part-time, regular position (24 hours per week) maintains essential records related to payroll, benefits, and vendor payments while contributing to the theatre’s commitment to organizational efficiency, accuracy, and accountability. This position has a potential of becoming a FT role within a year to accommodate needs of SCT. The Administrator works closely with the Finance and HR teams to ensure compliance with SCT policies, union contracts, and applicable federal and state regulations.

Requirements

• Demonstrated ability to process complex payroll for a variety of employee types, including full-time, part-time, seasonal, temporary, casual and union staff.
• Proficiency in accounts payable processing with a strong commitment to accuracy and timeliness.
• Exceptional organizational skills and attention to detail with the ability to manage multiple priorities effectively.
• Proven commitment to process improvement and efficiency.
• Strong interpersonal and customer service skills, with the ability to communicate diplomatically and collaborate effectively across teams.
• Demonstrated ability to work both independently and collaboratively in a fast-paced environment.
• Strong data management and technical proficiency, including experience with:
• ADP Workforce Now or comparable HRIS/payroll systems
• QuickBooks or other general ledger (G/L) accounting software
• Microsoft Office Suite (Excel, Word, Outlook, Teams)

Nice To Haves

• Familiarity with nonprofit fund accounting and grant-related financial reporting.
• Experience working within unionized environments or with collective bargaining agreements.
• Knowledge of budget tracking and reconciliation processes.
• Commitment to equity, inclusion, and collaborative workplace culture, aligned with organizational values.

Responsibilities

• Process bi-weekly payroll for full-time, part-time, seasonal, and union employees.
• Prepare and remit payroll-related tax and union payables in a timely manner.
• Maintain accurate and confidential employee payroll records, ensuring compliance with all applicable laws and collective bargaining agreements.
• Update and manage the group benefits database and coordinate deductions with benefits carriers as needed.
• Process accounts payable invoices with accuracy and timeliness.
• Categorize transactions to appropriate expense codes in QuickBooks and verify entries against the Profit & Loss and Balance Sheet accounts.
• Ensure proper documentation, approval, and compliance with SCT’s vendor management procedures.
• Maintain employee records in HRIS system (ADP), including contact information, pay rates, position changes, and organizational structure.
• Support data integrity between payroll, benefits, and accounting systems.
• Assist in reconciling payroll and benefits expenses for month-end and year-end reporting.
• Work collaboratively with HR, Finance, and department managers to streamline processes and improve data accuracy.
• Contribute to identifying and implementing efficiency improvements within payroll and accounts payable workflows.
• Provide excellent customer service to employees and vendors by responding promptly to inquiries and resolving discrepancies.
• Participate in special projects or audits as assigned.
• Support SCT’s commitment to belonging, equity, and inclusion through daily interactions and work practices.

Benefits

• Part-time employees are eligible for prorated holiday pay if the employee works the week that the holiday falls.
• Part-time employees accrue PSST based on the City of Seattle “Paid Sick and Safe Time” ordinance and may use and carry over 52 hours if PSST per fiscal year.
• Seattle Children's Theatre offers employees the option of purchasing an array of additional insurance coverage through AFLAC.
• Part-Time employees are eligible for holiday pay if the employee works the week that the holiday falls.
• Seattle Children’s Theatre offers employees the opportunity to participate in 403(b) plan in order to save a portion of their earnings on a pre-tax basis.
• SCT offers discount parking through Seattle Center.
• SCT offers discounted public transportation enrollment through ORCA Passport.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees