Human Resource Coordinator

International Paper • Winchester, VA

19d • Onsite

About The Position

Recruitment & Onboarding: Coordinate selection processes for hourly and salaried positions, including job postings, outreach to Workforce Development and staffing agencies, applicant sourcing and screening, pre-employment assessments, reference checks, and maintenance of recruiting files. Manage orientation and onboarding activities for new hires.
Compliance & Affirmative Action: Maintain Affirmative Action Planning system, including annual logs for postings, hires, terminations, and promotions. Complete annual AAP and ensure compliance with federal contractor requirements.
Employee Communication & Engagement: Present policies and work rules to employees and contractors. Surface employee concerns, recommend resolutions, and act as liaison between employees, managers, HR, and community resources to maintain a highly engaged, union-free environment.
Records & Data Management: Maintain accurate and secure HR files (personnel, medical, I-9) per retention policy. Track disciplinary actions, training, vacation, and attendance. Ensure accuracy of shared files and databases.
Payroll & Compensation: Manage interface with Oracle and plant payroll systems. Ensure accurate coding for job classifications, shifts, and departments. Complete daily attendance tracking, initiate disciplinary actions, and prepare attendance reports.
Benefits Administration: Support benefits processes for hourly and salaried employees, assist with open enrollment, and resolve benefits-related issues. Handle FMLA, disability, and return-to-work processes.
Unemployment & Claims: Process unemployment claims and participate in appeal hearings as needed.
Finance & Administrative Support: Assist with accounts receivable/payable, invoicing, order entry, and other administrative duties supporting plant operations.
Event Coordination: Organize employee recognition programs, service awards, safety events, and holiday celebrations. Prepare presentation materials, coordinate meetings and catering, and maintain bulletin boards.

Requirements

• Minimum of three years general administrative human resources experience.
• College degree in Human Resources or related field highly desirable; PHR certification strongly preferred.
• Working knowledge of federal and state employment laws.
• A high level of diplomacy, tact, and judgment as well as an upbeat and positive attitude.
• Ability to surface issues and handle sensitive and confidential information in an efficient and professional manner.
• Superior organizational skills with a high quality of accuracy and attention to detail in both written and verbal communications.
• Ability to learn new skills quickly, work and be flexible with deadlines, solve problems effectively, and handle multiple priorities.
• Ability to be proactive and self-directed while working professionally in a team environment to resolve issues and meet deadlines.
• Experience with Oracle strongly desired.
• Demonstrated high level of proficiency in Microsoft Windows environment with an emphasis on Word, Outlook, PowerPoint and Excel.
• Demonstrated ability to learn new software programs or databases quickly.
• Prior work experience in a non-union, multi-shift manufacturing environment preferred.

Nice To Haves

• College degree in Human Resources or related field highly desirable
• PHR certification strongly preferred.
• Experience with Oracle strongly desired.
• Prior work experience in a non-union, multi-shift manufacturing environment preferred.

Responsibilities

• Coordinate selection processes for hourly and salaried positions, including job postings, outreach to Workforce Development and staffing agencies, applicant sourcing and screening, pre-employment assessments, reference checks, and maintenance of recruiting files.
• Manage orientation and onboarding activities for new hires.
• Maintain Affirmative Action Planning system, including annual logs for postings, hires, terminations, and promotions.
• Complete annual AAP and ensure compliance with federal contractor requirements.
• Present policies and work rules to employees and contractors.
• Surface employee concerns, recommend resolutions, and act as liaison between employees, managers, HR, and community resources to maintain a highly engaged, union-free environment.
• Maintain accurate and secure HR files (personnel, medical, I-9) per retention policy.
• Track disciplinary actions, training, vacation, and attendance.
• Ensure accuracy of shared files and databases.
• Manage interface with Oracle and plant payroll systems.
• Ensure accurate coding for job classifications, shifts, and departments.
• Complete daily attendance tracking, initiate disciplinary actions, and prepare attendance reports.
• Support benefits processes for hourly and salaried employees, assist with open enrollment, and resolve benefits-related issues.
• Handle FMLA, disability, and return-to-work processes.
• Process unemployment claims and participate in appeal hearings as needed.
• Assist with accounts receivable/payable, invoicing, order entry, and other administrative duties supporting plant operations.
• Organize employee recognition programs, service awards, safety events, and holiday celebrations.
• Prepare presentation materials, coordinate meetings and catering, and maintain bulletin boards.

Benefits

• health
• welfare and retirement plans including Medical, Dental, Life insurance, Flexible Spending Accounts, Short-term and Long-term Disability, 401(k), Company-funded retirement contributions, Paid Time Off, Education & Development (including Tuition Reimbursement), Student Loan Repayment Assistance, and Voluntary Benefits including insurance for home, auto, vision and pets

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level