Human Resource Coordinator

Topcon Positioning Systems • Carol Stream, IL

3d • $28 - $35

About The Position

The Human Resources Coordinator plays a key role in supporting day-to-day HR operations with approximately 200 employees across 14 U.S. locations and growing. This role is primarily responsible for employee onboarding, coordinating recruitment activities, and providing entry-level benefits administration support. The ideal candidate is organized, detail-oriented, customer-focused, and comfortable working in a fast-paced, multi-location environment.

Requirements

• Bachelor’s degree in human resources or related field
• 1–3 years of HR, recruiting coordination, or administrative experience
• Experience supporting multi-location or hourly workforce environments preferred
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office (Word, Excel, Outlook)
• Highly organized with strong follow-through, attention to detail and handling confidential information with discretion
• Customer-service mindset with employees and candidates
• Ability to manage multiple priorities in a fast-paced environment
• Comfortable working independently as well as collaboratively
• Adaptable and solutions-oriented
• Strong interpersonal skills across diverse teams and locations

Nice To Haves

• Experience in construction, retail or skilled trades environments is a plus
• Familiarity with HRIS and ATS platforms
• HR certification (PHR, aPHR, SHRM-CP) or interest in pursuing certification is a plus

Responsibilities

• Coordinate and manage the full onboarding process for new hires across multiple states and locations
• Prepare and distribute offer letters, onboarding packets, and new hire documentation
• Ensure completion of I-9s, E-Verify (if applicable), background checks, and new hire paperwork in compliance with federal and state regulations
• Enter, update, and maintain employee records in the HRIS
• Partner with managers to ensure smooth first-day and first-week onboarding experiences
• Support employee status changes, transfers, promotions, and terminations as needed
• Post job openings to internal and external job boards
• Coordinate interview scheduling with hiring managers and candidates across multiple time zones
• Communicate with candidates throughout the hiring process to ensure a positive candidate experience
• Track applicants and hiring activity in the applicant tracking system (ATS)
• Assist with benefits enrollment for new hires, life events, and annual open enrollment
• Support benefits audits and data accuracy between vendors and the HRIS
• Coordinate benefit eligibility tracking and documentation
• Escalate benefits issues to benefits vendors or broker as appropriate
• Maintain employee personnel files in accordance with record retention requirements
• Assist with HR audits, compliance reporting, and policy administration
• Support HR projects and initiatives as assigned
• Provide general administrative support to the HR department

Benefits

• Topcon offers a comprehensive benefit package for this position including medical, dental, vision, life insurance, disability insurance, tax saving spending accounts a 401(k) plan with employer match, tuition reimbursement in addition to other perks and benefits.
• We also offer time off for our employees to recharge.
• Our employees are eligible for paid company holidays, paid personal time off, and paid sick time that meets or exceeds state/local requirements.
• Employees working at least 30 hours per week are eligible for our Health and Welfare benefit package.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level