HRIS & HR Operations Specialist- Temp - Perm.

IVI America • Jersey City, NJ

7h

About The Position

The HR Operations & Analytics Specialist is responsible for supporting core HR processes, systems, and workflows across the organization. This role partners closely with HR, Payroll, IT, and Management to ensure accuracy, efficiency, and a positive employee experience. The ideal candidate is detail-oriented, tech-savvy, and comfortable managing multiple priorities in a fast-paced environment.

Requirements

• 2+ years of HR operations, HRIS, or generalist experience preferred.
• Experience with HRIS platforms and ticketing systems (InvGate, SAP SuccessFactors, ADP) highly preferred.
• Strong attention to detail, organization, and time-management skills.
• Excellent communication skills with the ability to partner across departments.
• Ability to handle confidential information with discretion.

Responsibilities

• HR Systems Administration (InvGate and Related Platforms)
• Oversee and maintain the InvGate ticketing system to ensure optimal functionality and user experience.
• Partner closely with IT to implement system modifications and update forms.
• Drive ongoing automation of workflows within the ticketing system to streamline processes and improve efficiency.
• Maintain approval workflows and update configurations when changes in leadership occur.
• Create, update, and distribute training guides, job aids, and communication materials.
• Provide general system access support and troubleshooting for staff.
• Pay & Employment Change Processing
• Review and validate employment change requests submitted through InvGate.
• Connect with managers and leadership to confirm details prior to processing.
• Collaborate with Payroll to transition pay change responsibilities as needed.
• Reporting & Data Management
• Fulfill management data requests and provide staff reporting for various initiatives and projects.
• Generate InvGate reports, including open request dashboards, to support department and manager oversight.
• Integration & Acquisition Support
• Assist with HR integration activities during acquisitions or organizational onboarding efforts.
• Review incoming employee census data and align job title mappings.
• Prepare and distribute offer letters and integration communications.
• Support upload of employee information into the HRIS.
• Separation Processing & Offboarding
• Track, document, and process employee separations in a timely and accurate manner.
• Complete all employee last-day tasks, including IT termination tickets, Medsafe removal, SAP SuccessFactors termination, and employee file documentation.
• Job Description & Role Administration
• Maintain and update all job descriptions and ensure accurate filing.
• Add and update roles within organizational platforms including ADP, SAP SuccessFactors, and InvGate.
• Management Partnership & HR Support
• Partner with managers on HR-related initiatives, including performance reviews, employee relations, workforce planning, and general HR guidance.
• Serve as a resource to leadership by providing timely and accurate HR support.
• Additional Projects
• Support HR projects and organizational initiatives as needed.

Benefits

• Medical, Dental, Vision Insurance Options
• Retirement 401K Plan
• Paid Time Off & Paid Holidays
• Company Paid: Life Insurance & Long-Term Disability & AD&D
• Flexible Spending Accounts
• Employee Assistance Program
• Tuition Reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 251-500 employees