HRI Outreach Administrative Coordinator

Texas A&M University System•Corpus Christi, TX

11d

About The Position

TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies. TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities. Learn more information here! PURPOSE The HRI Outreach Administrative Coordinator provides operational support to the development, marketing and communications teams. The HRI Outreach Administrative Coordinator focuses on establishing, implementing, and maintaining processes and protocols to ensure smooth, efficient, and timely execution of tasks. DESCRIPTION Functional Area 1: Administrative Percent Effort: 34% Provide overall administrative support for development staff by scheduling meetings, making travel arrangements, ordering supplies, submitting travel requests and expense reports, and other duties as assigned. Serve as primary administrative support for Development and Marketing & Communications teams. Assist with grant applications and gift proposals by gathering documentation and preparing materials. Printing, mailing, updating database. Transfer Smartsheets data to TEAMS Planner. Take meeting notes, distribute, and archive, with a particular focus on monthly lab meetings. Intake and manage marcom action items. Manage marcom project calendar and track projects to ensure they are timely and on schedule. Functional Area 2: Budget & Financial Support Percent Effort: 33% Track departmental budgets and expenditures; Review and reconcile weekly gift, financial, and development reports for accuracy and adjust Raiser’s Edge ‘opportunities’ accordingly. Prepare and distribute weekly gift reports to HRI leadership Establish, prepare, and distribute development management reports. Prepare and distribute marcom reports as assigned. Functional Area 3: Logistics Percent Effort: 33% Assist with logistics and execution of donor related and fundraising events. Schedule marcom activities; photo shoots, interviews, filming, etc. Schedule marcom planning meeting with labs, programs and centers. Support Corporate Sponsorships and track deliverables to ensure HRI executes on all commitments. Restock all publications across institute. Keep subscriptions up to date.

Requirements

Bachelor’s degree.
Three (3) years of related experience.
Additional education may be considered as a substitute for the minimum experience requirement: Associate’s degree and five (5) years of related experience.
Knowledge of word processing, spreadsheet, database, and presentation applications.
Ability to multitask and work cooperatively with others
Interpersonal and communication skills
Planning and organization skills.

Nice To Haves

Experience with Raiser's edge software.

Responsibilities

Provide overall administrative support for development staff by scheduling meetings, making travel arrangements, ordering supplies, submitting travel requests and expense reports, and other duties as assigned.
Serve as primary administrative support for Development and Marketing & Communications teams.
Assist with grant applications and gift proposals by gathering documentation and preparing materials.
Printing, mailing, updating database.
Transfer Smartsheets data to TEAMS Planner.
Take meeting notes, distribute, and archive, with a particular focus on monthly lab meetings.
Intake and manage marcom action items.
Manage marcom project calendar and track projects to ensure they are timely and on schedule.
Track departmental budgets and expenditures
Review and reconcile weekly gift, financial, and development reports for accuracy and adjust Raiser’s Edge ‘opportunities’ accordingly.
Prepare and distribute weekly gift reports to HRI leadership
Establish, prepare, and distribute development management reports.
Prepare and distribute marcom reports as assigned.
Assist with logistics and execution of donor related and fundraising events.
Schedule marcom activities; photo shoots, interviews, filming, etc.
Schedule marcom planning meeting with labs, programs and centers.
Support Corporate Sponsorships and track deliverables to ensure HRI executes on all commitments.
Restock all publications across institute.
Keep subscriptions up to date.

Benefits

Medical $0 - $30 per month for Employee Only coverage after university contribution ($920 value).
Up to 83% of premium covered by the university: Employee and Spouse Employee and Children Employee and Family coverage
Dental & Vision
Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account
On-campus wellness opportunities
Work Life Solutions: Counseling, Work Life Assistance, Financial Resources, and Legal Resources
Tuition Benefits: Public Loan Forgiveness Book scholarships 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).
Retirement Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)
Voluntary Tax Deferred Account/Deferred Compensation Plan
Time Off: 8+ hours of vacation paid time off every month.
8 hours of sick leave time off every month.
8 hours of paid time off for Birthday leave.
12-15 paid holidays each year.