HR Support Analyst

Appling Healthcare•Baxley, GA

About The Position

The HR Support Analyst provides first-line operational and systems support for the Human Resources department, ensuring accurate records, smooth onboarding/offboarding, and timely employee assistance. Advisory from Generalist but reporting to the Director, this role maintains personnel files and trackers, processes routine HRIS updates per SOP, posts/schedules in the Applicant Tracking System, and coordinates orientation logistics. The analyst tracks evaluation progress, routes outstanding items to the Generalist, and manages intake/logging of payroll deduction and bonus forms (routing to Payroll). They handle employee help-desk requests (access, passwords, basic self-service), protect PHI/PII, and produce simple reports that help the team stay compliant with deadlines (licenses, training, evaluations). This role is detail-driven, customer-service oriented, and critical to day-to-day HR reliability in a healthcare environment.

Requirements

High school Diploma or GED preferred but not required.
Ability to read and communicate effectively in English, both verbally and in writing required.

Nice To Haves

Previous HR experience preferred but not required.

Responsibilities

Initiate onboarding/offboarding per SOP, gather/verify documents (I-9, licensure, certs); follow checklists for hires, status changes, terminations; track completion.
Prepare and route evaluation packets; track progress and send reminders; report outstanding to the Generalist weekly (or earlier if overdue).
Send onboarding/offboarding announcement emails to the appropriate channels (IT, Security, Managers, Employee Health, Payroll, etc.) per SOP.
Intake payroll deduction forms (e.g., voluntary deductions), confirm eligibility, and completeness, log them, and route to Payroll; hand off the status log to the Generalist for tracking/approval.
Intake bonus forms, confirm approvals and effective periods, log, and route to Payroll; hand off the log to the Generalist.
Maintain secure, organized personnel files (physical/digital) with standardized naming/indexing according to SOP.
Perform regular file audits (licenses/certs, evaluations, training, I-9 supporting docs) and correct deficiencies.
Assist staff with platform access (logins/passwords), basic self-service; escalate issues to the Generalist.
Enter routine HRIS updates per SOP (Standard Operating Procedure); maintain trackers for pending changes, deductions, bonuses, and due dates.
Post jobs, schedule appointments, assist with career fairs/recruiting methods; assemble orientation materials/rosters; support ATS data hygiene.
Take messages, check voicemail daily, route inquiries, and maintain the HR calendar (deadlines, orientations, evaluations, audits).
Prepare letters, scan/index docs, file correctly across platforms; ensure privacy/accuracy of records (PHI).
Provide logistical support (room/supplies, sign-ins, communications) for engagement Events planned/coordinated by the Generalist and Director.
Collect incoming mail and send outgoing mail timely.
Other duties as assigned.