HR Staffing Coordinator

Orange County Fair and Events Center•Costa Mesa, CA

3d•$21

About The Position

The Staffing Coordinator will implement effective recruiting and staffing strategies by listening to the needs of assigned supervisors and selecting the best qualified candidates for the annual OC Fair. This is a temporary seasonal position not to exceed 122 days.

Requirements

Previous recruiting experience
College graduate in a relevant field or pursuing a Bachelor’s or Master’s degree
Strong communication skills, orally and in writing, with all levels of staff, the general public, and the people we support
Proactive and independent with the ability to take initiative
Self motivated, focused, and with a positive attitude
Familiarity with laws, regulations, and best practices applicable to hiring and recruitment
Demonstrate a high level of integrity to complete work, follow-through, and meet deadlines independently with minimal supervision
Excellent time management and organizational skills
Excellent computer skills and experience with recruiting systems
Ability to be flexible to work some evenings and weekends as needed for interviews

Nice To Haves

Bilingual Spanish
Experience with Applicant Tracking Systems and Human Resources Information Systems
BS/BA in Human Resources Management/Business Management or related field

Responsibilities

Screen applicants by phone and in person, track qualified candidates, and coordinate interview schedules with candidates and supervisors in a timely and organized manner.
Utilize the Human Resources Information System (HRIS) and Applicant Tracking System (ATS) to verify eligibility status of applicants and make adjustments to their hiring process accordingly
Respond timely and professionally to inquiries in person, by phone, or via email
Provide guidance and day‑to‑day support to the Staffing Assistant to ensure consistent and accurate completion of hiring tasks
Maintain consistent communication with candidates throughout the hiring process to provide updates, clarify requirements, and ensure a positive applicant experience
Service as a Human Resources Representative to ensure interview processes follow HR‑approved guidelines and lawful interview practices to support fair and compliant hiring practices
Maintain accurate files (hard copies and electronic) in accordance with HR guidelines
Supports compliance with federal, state, and local employment laws and regulations, and company policies
Maintain confidentiality of applicant and employee information in accordance with HR policies and procedures
Represent the organization at local and virtual job fairs by engaging with applicants and promoting the benefits of working at the OC Fair & Event Center to attract quality candidates
Continuously partner with the Human Resources team and supervisors to design, refine, and implement innovative recruiting strategies
Schedule Zoom interviews and send calendar invitations to interview panel members to ensure accurate and timely interview coordination