Department HR Specialist
About The Position
Under general supervision, the Human Resources (HR) Specialist assists with coordinating the HR functions within the Educational Outreach and Student Services (EOSS) department. This position will primarily be responsible for overseeing the department’s student staff in various positions throughout the campuses, and assisting the HR Specialist Sr. If you have strong organizational skills, can solve problems and think independently while working with peers and leadership invested in your success, we encourage you to apply. What’s in it for you: Arizona State University offers a comprehensive benefits package that includes valuable employee benefits to enhance the total compensation of its staff. This package includes: ( Click here to explore options ) Tuition Reduction Program for staff members, their spouses, and dependents, available on day one. Low-cost health, dental, vision, and life insurance benefits. Retirement program designed to promote long-term savings and provide income upon retirement. Paid time for volunteer and professional development. 10 Paid Holidays and competitive Vacation and Sick accruals each Pay Period. Wellness program for preventative health education and screenings. Disability and leave program for income protection. Employee assistance for free and confidential behavioral health services. ASU offers discounts to sports/events, as well as discounts through ASU partnerships.
Requirements
- Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Nice To Haves
- Knowledge of the recruitment life cycle with extensive detail.
- Demonstrated knowledge and use of Excel, Outlook, MS Word, Google Docs, and Airtable.
- Experience with high-volume transaction processing.
- Experience working with Workday for HR transactions such as additional payments, terminations, and promotions.
- Experience with the Payroll process
- Demonstrated ability to prioritize and manage multiple high-priority projects with accuracy, discretion, and follow-through.
- Evidence of strong analytical and critical-thinking skills with sound judgment in complex or confidential situations.
- Experience composing and preparing professional correspondence and communications for leadership.
- Demonstrated ability to work effectively and collaboratively with internal and external stakeholders, including staff, leadership, and students, to ensure consistency and alignment in HR processes and initiatives.
- Demonstrated ability to coordinate and execute HR actions requiring cross-functional communication and proactive problem-solving.
- Knowledge of applicable federal, state, and regulatory requirements, laws, and standards.
- Knowledge of Human resource practices, regulations, and standards.
- Experience in working in a Higher Education establishment
- Experience with Workday HR software (Workday)
- Experience in working effectively in an environment subject to quickly changing priorities, sensitive/confidential information, and short deadlines.
- Experience in leading by example in communicating, participating, and encouraging support for the institution's sustainability programs.
Responsibilities
- HR Operational Support – 80%
- Processes a large volume of student worker full life-cycle recruitment requests within HR systems.
- Processes a large volume of student worker transactions, including but not limited to promotions, transfers, stipend payments, and termination requests within HR systems.
- Responsible for personnel files entries for a large volume of employees, ensuring appropriate document and file names adhere to ASU, state, and federal guidelines.
- Payroll Coordination and Compliance – 10%
- Assists with communication to supervisors for Payroll deadlines for Student Workers on a biweekly basis, adhering to strict deadlines.
- Assists supervisors and Student Workers with any issues regarding Payroll entries.
- Assist with payroll reconciliations by verifying that payroll records (employee changes, one-time payments, and deductions) align with personnel documents. This includes ensuring employees are paid accurately and that documentation is maintained in a timely manner per department guidelines.
- Additional Responsibilities – 10%
- Support leadership initiatives related to project-based requests or assist the HR Specialist, Sr. in high-volume periods.
- Perform other duties, as assigned, to ensure the continuity of department operations and to meet customer service needs.
Benefits
- Tuition Reduction Program for staff members, their spouses, and dependents, available on day one.
- Low-cost health, dental, vision, and life insurance benefits.
- Retirement program designed to promote long-term savings and provide income upon retirement.
- Paid time for volunteer and professional development.
- 10 Paid Holidays and competitive Vacation and Sick accruals each Pay Period.
- Wellness program for preventative health education and screenings.
- Disability and leave program for income protection.
- Employee assistance for free and confidential behavioral health services.
- ASU offers discounts to sports/events, as well as discounts through ASU partnerships.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Number of Employees
5,001-10,000 employees
