Department HR Specialist 2

Arizona State University•Tempe, AZ

About The Position

Performs human resources activities in the areas of recruitment, retention, benefits, and troubleshooting payroll issues. Provides services as a resource contact disseminating information on rules, regulations, procedures, and statutes.

Requirements

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Nice To Haves

Knowledge of all applicable federal, state and regulatory requirements, laws and standards.
Knowledge of quality customer service standards, methods and practices.
Experience with ASU systems such as Workday, Google, Microsoft Office and Smartsheet.
Knowledge of human resource practices, regulations and standards.
Skill in planning, analyzing and establishing priorities.
Skill in establishing and maintaining effective working relationships.
Skill in effective communication.
Ability to work effectively in an environment subject to quickly changing priorities, sensitive/confidential information and short deadlines.
Ability to develop and maintain cooperative working relationships both within and across organizational areas.
Ability to lead by example in communicating, participating and encouraging support of the institution's sustainability programs.
Ability to work effectively and collaboratively with faculty and staff.

Responsibilities

Works closely with college administration and central OHR to coordinate all departmental human resource activities to ensure adherence with college and university policies, practices and regulations.
Investigates payroll discrepancies and works as a liaison between the unit and human resources to reach a solution.
Works closely with the unit financial administrator or financial specialist to review account expenditure requests and obtain expenditure approvals in accordance with established financial guidelines and policies.
Performs all activities associated with Department Time Administrator to ensure accurate and timely recording of exception and positive time for human resource staff members.
Coordinates with auditor to schedule internal and external audits; including but not limited to verification of approval levels, salary for all employees, and written internal reconciliation process. Preparing audit documents for payroll reconciliations.
Perform routine payroll reconciliation in coordination with payroll end dates.
Coordinate all staff and faculty visa application and renewal processes.
Performs clerical functions with personal computers and appropriate software for various human resources processes including form preparation, report preparation, and other related functions.
Coordinate and process personnel searches and hiring, within the department, and maintains personnel files consistent with university policies and practices.
Works closely with college administration and central OHR Benefits office to research and resolve faculty, staff and student benefit issues.
Gathers relevant materials and coordinates with central OHR, to advise and assist staff in the handling of employee relations issues, complaints and/or grievances.
May supervise, train and evaluate assigned staff or student workers.
Participates in a variety of departmental, college, and university-wide initiatives and meetings to represent human resource interest and ensure integration/collaborative support of college and university wide interests.
Performs other duties as assigned to ensure continual efficient operations of department to meet customer service needs.