HR Services Specialist 3

Arizona State University•Tempe, AZ

About The Position

The School of Earth and Space Exploration HR Specialist Sr. performs duties necessary for a variety of human resource actions such as recruitment, on-boarding/off-boarding, international visa processes, volunteer and courtesy affiliate oversight. This position works closely with the Department HR Manager and HR team regarding all human resource functions.

Requirements

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Nice To Haves

Advanced knowledge of human resource principles, practices, regulations and standards.
Knowledge of ASU policies and procedures.
Experience with ASU systems such as Workday, Interfolio, and Analytics as well as Google, Microsoft Office and Smartsheet.
Excellent verbal and written communication skills.
Ability to work collaboratively, efficiently and effectively with faculty and staff.
Demonstrated knowledge of the principles of exemplary customer services demonstrated through actively listening, acknowledging, and responding to inquiries timely.
Ability to work effectively in an environment subject to changing priorities, sensitive/confidential information and short deadlines.
Performs other duties as assigned to ensure continual efficient operations of department to meet customer service needs.

Responsibilities

Manage volunteer, minors in lab, and minor on campus requests and renewal processes, working closely with department safety compliance officers (AKA Facilities).
ACA compliance oversight and management which includes verifying employee hours and FTE totals and contacting employee to correct if necessary.
Maintain SESE employee related email listservs.
Ensure the eligibility of all student hires (enrollment) per semester, handle graduation notices from student employment, and contact supervisors regarding apparent inactive students for termination on a monthly basis.
Physical personnel file maintenance and electronic personnel file cleanup and maintenance.
International visa process for all J1’s, H1B’s, permanent residency and various other visa types. Process initial and renewals, manage records, and answer or direct questions for international visitors or employees on SESE supported visas.
Courtesy affiliate process management and maintenance, including annual renewal process and additional network accesses if needed.
Process competitive searches in Workday and Interfolio for various employee categories (faculty, ACPs. Postdocs, Staff, grad students, student workers)
Process waiver hires (staff, postdoc, ACP, faculty) as requested.
Assist processing student hires during peak times such as the grad renewal process, special projects, or as delegated.
Process staff personnel action requests in Workday (FTE changes, title changes, salary changes, etc.).
Onboard and off-board employees, particularly staff, ensuring all hire or termination actions are completed.
Assist with the grad renewal and faculty renewal processes as needed.
Facilitate and process annual faculty summer pay process, including summer FA/faculty teaching pay.
Advise and direct employees and supervisors with Authorized Driver process to completion. Check Authorized Driver statuses as requested by employees and SESE Headquarters.
Advise and direct students and sponsoring faculty through Authorized Driver process, including for class field trips, through completion.
Respond to questions from supervisors and employees on HR business practices, and ASU policies.
Work directly with various ASU central departments as needed (ex. ASU Payroll, ASU HR, SEO, ISSC, The College Dean’s office, Insurance and Risk Management, etc.)
Assist HR team/manager with any other special projects, reports, and duties as assigned
Stay up to date on ASU policies and procedures, and relevant state and federal laws