HR Operations Specialist (Part Time)

Wabtec•Omaha, NE

4d•$68,900 - $98,200

About The Position

The HR Operations Specialist provides high‑quality administrative, operational, and financial coordination to enable smooth and efficient HR Operations. In this part‑time role, the specialist supports procurement activities, including purchase order creation, invoice processing, vendor coordination, and budget monitoring. In addition, the specialist will assist with processing HR transactions in their available time, helping ensure timely and accurate completion of essential HR workflows. This position maintains documentation, tracks workflows, and supports day‑to-day operational needs across the HR function, ensuring accuracy, compliance, and reliable execution of HR processes.

Requirements

College degree preferred, equivalent professional experience may be considered in lieu of a degree.
Minimum 4 years of administrative or operations support experience, preferably in HR, finance, procurement, or related functions.
Strong organizational and time‑management skills, with the ability to balance multiple priorities.
Proficiency in Microsoft Office (Excel, Outlook, Word, Teams).
Experience using procurement, invoicing, or financial systems (e.g., SAP, Workday, Coupa, Ariba, etc.).
High attention to detail and commitment to accuracy.
Strong communication skills and ability to work professionally with multiple stakeholders.

Nice To Haves

Experience supporting HR Operations, procurement processes, or budgeting activities.
Experience coordinating schedules or supporting leaders at multiple levels.
Ability to quickly learn new systems, processes, and tools.

Responsibilities

HR Operations Support Support data entry, workflow tracking, and document control activities.
Assist with processing HR transactions as needed (e.g., employee data updates, position changes, onboarding/offboarding tasks).
Assist with recurring HR processes, audits, and compliance tasks to maintain data integrity.
Procurement & Financial Administration Create, submit, and track purchase orders (POs) in accordance with company procurement policies.
Process and reconcile invoices, verify accuracy, and ensure timely payment to vendors.
Support vendor coordination activities, including documentation collection and issue resolution.
Update and maintain budget tracking tools, monitor expenditures, and identify discrepancies or trends.
Ensure all procurement-related tasks comply with internal controls and audit requirements.